Finance Officer​/Treasurer

Overview

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This is a full time position. This person will require limited supervision and shall be responsible for the proper and efficient administration of the office of Finance Officer/Treasurer. The Finance Officer/Treasurer shall be hired solely on the basis of qualifications.

The Finance Officer/Treasurer shall take an oath or affirmation to support the Constitution of the United States, the Constitution and Laws of New Mexico and to faithfully perform the duties of the office in conformance with NMSA §§ 3-10-2 and 3-13-1. Within 10 days of oath or affirmation, shall furnish a surety bond to the governing body in the amount prescribed by the governing body.

The successful candidate must have high energy, be willing to learn, and the ability to achieve high standards of customer service. This position requires working directly with elected officials, the general public and other staff and volunteers. This position often deals with irate customers. The applicant must have the ability to mitigate.

• Oversees and coordinates the financial and accounting activities for the City of Rio Communities; ensures the accurate maintenance of all City financial records.
• Prepares financial statements, trial balance, revenue ledgers and expense reports.
• Prepares quarterly financial reports in compliance with all statutory requirements.
• Prepares and/or assists with annual budget preparation and implementation.
• Coordinates bank reconciliation activities including monthly adjustments, non-sufficient funds, void checks, and check reconciliation.
• Oversees and coordinates long-term debt, inventory/fixed assets, annual encumbrances, and bank confirmation; conducts financial analyses.
• Coordinates the processing of quarterly Department of Labor reports, 941 quarterly reports, W-2’s, and 1099’s.
• Coordinates with insurance broker in relation to employee insurance benefits and insurance renewals.
• Oversees fixed assets including maintaining accurate records, calculating annual depreciation and accumulated depreciation, and deleting obsolete items.
• Coordinates with vendors, contractors and suppliers regarding payment of services and problem resolution.
• Prepare, verifies and balance information from cash collections, municipal court and payroll to the general ledger.
• B balances general ledger at month, quarter and year-end.
• Balances bank statements for numerous accounts monthly.
• Preparation of reports at month, quarter and year-end for department heads, council and auditor.
• Works closely with auditor to prepare annual audit. Makes audit adjustments for city books.
• Assists in department orders for the purchase of supplies.
• Maintains a backup of computer records.
• Pays from the treasury the sums of money as needed for accounts payable and assists in sending bills and invoices for accounts receivable.
• Submits payroll information; maintains and updates payroll records.
• Assists the City Manager and Council in the preparation of the annual city budget and prepares the financial reports required to be submitted to the State.
• Assists in the process of preparation, collection, accounting and reporting of grant and other intergovernmental funding.
• Maintains financial records and archives for the city and advises the City Manager, Mayor and the Council upon such matters.
• Schedules and assists in the process of the annual financial audit.
• Team building training.
• Other duties as required or assigned.

Finance Officer/Treasurer shall have a Bachelor’s Degree in Accounting, Finance or Business Administration; (3-5) years municipal/government accounting experience, knowledge of Quick Books accounting software, basic office skills, either by virtue of education, training, or experience or a combination thereof in education, training and experience in other fields allied to municipal administration. Previous work with a municipality is highly desirable. Finance…