Grants Accountant Job Crownpoint New Mexico USA,Business

Position: Contract and Grants Accountant
Location: Crownpoint

JOB PURPOSE

Performs administrative and technical functions associated with grants, contracts and other agreements from external funding sources. Administrates and monitors the University’s grants and contracts and ensures all grants and contracts are maintained in accordance with contractual requirements and applicable laws, regulations, policies, and procedures.

This position description indicates in general the nature and level of work, knowledge, skills, and abilities. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required or assigned to this position.

JOB DUTIES & RESPONSIBILITIES

Identifies and communicates potential funding opportunities to principal investigators (P.I.), departmental administrators and other support staff.

Reviews proposal applications in accordance with required specifications required by the funding agencies; ensures all items are outlined in the agency solicitations and institutional documentation; reviews proposed costs and ensures that all allowable costs are included.

Prepares bids, process specifications, test and progress reports, and other qualifications required.

Reviews bids from outside vendors or agencies for conformity to grant or contract requirements. Determines acceptable bids.

Coordinates budget preparation and design with faculty for contracts, grants and subcontract applications.

Secures a fund number for each grant or contract awarded.

Maintains a current knowledge of changing institutional policies and federal requirements governing externally funded grants and contracts.

Reviews and monitors project spending to ensure funds received are expended according to federal, state and University regulations.

Makes requests for additional or supplemental approvals from funding sponsor when required by a grant or contract.

Requests or recommends amendments to, or extensions of, grants or contracts.

Participates in beginning phases of programs to ensure accurate startup in compliance with funding agencies.

Ensures compliance with contractual obligations and requirements.

Coordinates required actions on correspondence, forms, financial reports, and other documents before submission to funding agencies.

Reviews official directives and correspondence to ensure compliance by the University as prescribed by federal, or state agencies on program policies, procedures, and new assignments or responsibilities.

Organizes and monitors the communications between Accounting and P.I.’s to ensure that proposals or requests for re‑funding are properly budgeted.

Assists in the timely submission of financial reporting for funded programs by coordinating scheduled budget meetings with Accounting staff and P.I.’s.

Prepares SEFA and other financial reports. Participates in the annual audit.

Establishes and maintains an electronic and hard‑copy master list and filing system, with backup files, for documents and records. Researches, retrieves and assembles records upon request and general description.

Maintains professional and technical knowledge by conducting research, attending seminars, educational workshops, classes and conferences; reviewing professional publications; establishing networks; participating in professional societies; conferring with representatives of contracting agencies and related organizations.

Performs other duties as assigned.

SUPERVISION RESPONSIBILITIES

N/A

MINIMUM QUALIFICATIONS / REQUIREMENTS

Bachelor’s Degree in Accounting, Business Administration, or related field.

Three years accounting, grant and contract experience.

Master’s Degree preferred.

Valid state driver’s license.

Must be able to pass background check, with NO prior convictions of any felonies.

The Navajo Nation Preference in Employment Act applies to all hiring, promotions or transfers of individuals into this position.

KNOWLEDGE, SKILL and ABILITY REQUIREMENTS

Knowledge of applicable federal, state, county, and local laws, regulations, and requirements in the administration of grants and contracts.

Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.

Knowledge of tribal, federal, and state auditing policies and…


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