A​/A Administrative Aide

Overview

Department 425 Electrical Systems Software and Cybersecurity requires an Administrative Aide to support daily office operations. Applicant must possess a high degree of professionalism, be able to maintain confidentiality with all business & personnel matters, and be capable of prioritizing and multi-tasking in a fast-paced environment. Applicant must be able to support time-critical assignments and interface with all levels of management throughout the facility.

Job assignments include, but are not limited to the following:

* Create, format and issue technical correspondences to internal and outside organizations based on department employee input

* Maintain electronic and hard copies of department files

* Arrange business travel and generate expense reports

* Arrange meetings and manage conference rooms

* Prepare IT service requests, computer system access requests, and communication work orders

* Manage department facility maintenance and information technology requests and supplies

* Manage department organizational charts, seating, employee databases and evacuation plans

Qualifications

Required:

* High school diploma or equivalent

* 4-8 years of Administrative/Secretarial experience in an office setting

* Typing proficiency of at least 45 Words Per Minute (WPM)

* Ability to obtain a DOD Secret security clearance

Preferred:

* Familiarity with Concur Travel

* Knowledge of Electric Boat correspondence formatting

Skills

* Collaborative and team oriented with excellent interpersonal skills

* Intermediate to advanced proficiency with Microsoft Office Suite

* Strong attention to detail and problem solving skills

* Strong computer skills

* Ability to accept assignments directly from multiple sources, multitask and effectively manage priorities among multiple concurrent tasks and adjust to changing priorities

* Independently complete assignments with minimal oversight