Property Manager, Property Management

Location: Woodcliff Lake

** About the Company
** Sagard Real Estate is a real estate investment advisor and operator providing investment management services throughout the U.S. including acquisitions, asset management, development and property management for our investors. With $5.3B in assets under management, our clients invest through separately managed accounts and commingled funds.

Sagard Real Estate is based in Denver with regional offices in New York City, Charlotte, Los Angeles, San Francisco and Austin metro areas.

For more information, visit
*** Attention Recruiters:
** The position is handled internally and does not require staffing assistance. In the event staffing assistance is needed, an approved staffing agreement will be required before candidates are considered.
*** About the Role
** The Property Manager position reports to the Director, Property Management. This role coordinates and manages the fiscal, administrative, and physical operations of a property or set of properties.
** Key

Job Duties
***** Accounting:**
* • In-depth knowledge and experience in all aspects of MRI and the accounting process.  
• Calculate all tenant charges and work with accounting to get charges posted.  
• Review monthly rent-ups for accuracy.  
• Distribute monthly billings/tenant rent statements if not sent directly from MRI.  
• Track and collect delinquencies, including the charging of late fees and interest.

• Prepare monthly reports, including accruals, property summaries, budget variances, re-classes, and strategies for collection of receivables.  
• Prepare payables by coding invoices in AvidX, check for accuracy, obtain approval(s)..  
• Develop operating and capital budgets that reflect the investment objectives for operating the property.  
• Timely invoice all construction management fees for TI and Cap Ex projects in accordance with the property management agreement.  
• Prepare operating expense forecasts and reconciliations.  
• Create lease abstracts, provide lease abstracts to accounting for lease input into MRI, review for reminder items (mid-lease term action items).  
• Work with the accounting department with all requests as needed.
*** Operations:**
* • Direct the day-to-day activities of loss prevention, risk management, safety/security, maintenance and other property operations.  
• Ensure that property management services are provided in compliance with the property management agreement, policies, procedures, regulations and contractual obligations and standards  
• Constantly strive for improvements in work process and results to better meet owners’ expectations.  
• Administer leases including analyzing lease clauses, enforcing tenant compliance and performing landlord obligations.  
• Conduct regular property inspections to ensure property is clean, operating properly, and any new items addressed by the appropriate staff or vendor in accordance with agreed procedures.  
• Conduct regular inspections of vacant spaces and provide any necessary support for leasing efforts.  
• Engage, contract, and supervise all vendors, service providers and goods/services required to maintain the asset up to company standards and consistent with the investment strategy.  
• Forecast and manage replacement of major capital expense items including HVAC system, roof systems, parking lot surfaces, etc.  
• Manage tenant improvement and building capital projects for owner. Review construction documents for accuracy and viability. Develop RFP’s, qualify and analyze bids, keep accurate project records, and perform detailed cost accounting. Monitor construction progress and conformity to plans and specifications.  
• Maintain and keep current, all tenant and vendor certificates of insurance using IMPAK, or distribute to appropriate staff.  
• Oversee all aspects of the card access system.  Handle all tenant and vendor requests relating to building/parking access cards, or distribute to appropriate staff.  
• Review all parking reports for accuracy.  
• Develop a network of emergency services and 24/7 property coverage, tenant and staff emergency procedures, and crisis communications plans.  
• After tenant move-in, ensure all commencement letters…