HR Coordinator

Mindlance is a national recruiting company which partners with many of the leading employers in the Life Sciences, IT, and Financial Services sectors, feel free to check us out at

This position will provide administrative support to Client's Talent Acquisition and Organization Development Teams. This position will report directly to the HR Directors for both functions mentioned above.

Responsibilities include but are not limited to:

• Overall administrative tasks including telephone inquiries, e-mail, internal and external mail, scheduling meetings, and calendar management for departmental heads.
• Technology component for this role includes the following administrative responsibilities where this person must use the following:
  • Brassring - applicant tracking system and database
  • Success Factor - learning management system
  • People Soft - HRIS database
• Coordination and facilitation of the recruitment appointments (including some scheduling of candidates)
• Coordination of new hire on-boarding, including preparation and distribution of internal and external offer letters for the Woodcliff Lake R&D organization.
• Updating and maintenance of employee changes including transfers and terminations and creation of corresponding data input forms for entry into the People Soft database
• Support the management of departmental budgets by establishing purchase orders and managing invoice submissions to Accounts Payable as well as reconciliation of purchasing cards and expense reports, etc.
• Support external consultant relationship management through processing of contract proposals and addressing specific service delivery requirements.
• Plan, prepare, and coordinate employee training and development workshops including:
  • Scheduling training workshops
  • Managing the logistics for training programs such as order training materials, securing training room (onsite and offsite), setting up the training rooms, managing audio visual equipment, sending out pre-work assignments, catering, etc.
• Design and prepare educational materials such as handouts, presentations, etc.
• Manage the training program evaluation process
• Handling documentation of a highly confidential nature specific to employee data

Job Qualifications:

• 3-5 years administrative support experience
• BA/BS degree in Human Resources or related discipline REQUIRED
• Previous human resources or training work experience preferred
• Significant sensitivity and respect for confidentiality
• Excellent written and interpersonal skills with varying levels of management
• Strong customer services skills in order to effectively respond to multiple employee inquiries
• Strong organizational, project management and analytical skills
• Ability to work independently and take initiative
• Must be a self-starter and team player
• Must have solid computer proficiency (Microsoft Office Suite, Word, Excel, PowerPoint and Lotus Notes)
• Experience with HR systems such as People Soft system, learning management system, applicant tracking, etc.

This is a very urgent requirement with one of our financial client and the hiring manager is actively looking for candidates and want to make decision asap.

If you are interested please respond the job posting or you can directly reach me on .