Event Manager

Overview

City, State: Saddle Brook, New Jersey

Title: Event Manager

Location: Saddlebrook, NJ

FLSA: Exempt

Status: Fulltime

Reports to: Director of Sales

Pay Range: 75-80k

Job Summary: The Event Manager is responsible for booking, detailing, and servicing assigned events, banquets, and meetings. This role ensures that all incoming events are properly organized, communicated to relevant departments, and executed to meet client expectations, while maintaining strong client relationships to foster repeat business.

• Provide professional and courteous service at all times.
• Implement approved sales plans as directed to achieve event booking goals.
• Detail all incoming events, ensuring client needs are communicated to relevant departments.
• Book and manage small corporate events and pop-ups.
• Distribute and update Banquet Event Orders (BEOs) in a timely manner, ensuring all departments have the necessary information.
• Coordinate with the audio-visual department to ensure equipment is ordered, set up, and tested prior to use.
• Ensure all functions are billed correctly and guest signatures are obtained on event tickets before departure.
• Maintain open communication between clients and hotel staff, ensuring all event details are shared promptly.
• Contact clients prior to their event, providing assistance with arrangements and follow-up as needed.
• Attend and participate in weekly BEO and sales meetings, as well as pre- and post-conference meetings with clients and staff.
• Foster relationships with local civic groups and associations to promote additional business.
• Assist with other market segments and complete projects as assigned by the Director of Sales or Catering.

• Minimum of 2 years of experience in event or hotel management, preferably with a background in convention center operations.
• Strong knowledge of event planning principles, including managing corporate events, banquets, and meetings.
• Excellent communication and interpersonal skills for interacting with clients and internal teams.
• Ability to organize activities efficiently, managing multiple tasks and priorities.
• Strong attention to detail for ensuring the successful execution of events.
• Proficiency in using event management software and CRM systems to manage bookings and event details.
• Ability to work in a fast-paced environment, with flexibility to handle last-minute changes and challenges.

• Primarily indoor office work, with frequent walking and standing during event planning and execution.
• Regular interaction with clients, vendors, and hotel staff, requiring flexibility in communication and scheduling.
• Must be available to work evenings, weekends, and holidays to accommodate event needs.
• Occasional lifting of objects up to 20 lbs., such as event materials and office supplies.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the team member for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Stonebridge is committed to equal employment opportunities. We do not discriminate based on race, color, religion, sex, pregnancy, national origin, ancestry, age, marital status, sexual orientation, veteran status, physical or mental disability, or medical condition. All aspects of employment, including recruitment, hiring, advancement, compensation, benefits, training, promotion, transfer, discipline, layoff, recall, and termination, will be conducted without discrimination. Reasonable accommodations will be made for disabled team members.

Resumes and applications for employment will be evaluated based on qualifications and the ability to meet the position's requirements.

All Stonebridge openings are projected to close within 30 days of the original posting date. This position will no longer be available 30 days from .

Stonebridge offers comprehensive benefits including medical, dental, vision, PTO, 401(k) matching, wellness support, life and disability coverage, savings accounts, tuition aid, and travel and lodging perks.