Staff Accountant

We’re looking for a detail-oriented and analytical
Staff Accountant with a strong foundation in accounting principles and a focus on accounts payable to work a hybrid schedule in our Moorestown, NJ office:
Monday - Wednesday in the office with Thursday and Friday working remotely.

The Staff Accountant supports core accounting operations in a fast-paced mortgage lending environment, focusing on accounts payable, wire disbursements, and month-end close. This role ensures the accurate and timely processing of vendor payments, adherence to internal controls, and contributes to the broader accounting function through month-end close responsibilities, account reconciliations, and financial reporting. The ideal candidate will bring strong analytical skills, attention to detail, and a solid foundation in accounting principles—preferably with experience in the mortgage banking or financial services industry.

• Review, code, and process vendor invoices accurately and timely in the AP system, ensuring compliance with company policies.
• Coordinate invoice approvals across departments, ensuring appropriate authorization levels and audit readiness.
• Ensure accurate classification of expenses to appropriate cost centers and GL accounts.
• Maintain accurate vendor master records, including W-9 forms, payment terms, and remittance information.
• Reconcile AP sub-ledger to general ledger monthly and investigate any discrepancies.
• Communicate professionally and effectively with vendors regarding payment status and invoice discrepancies.
• Prepare, initiate, and track outgoing wire transfers for vendor payments, loan disbursements, escrow transactions, and warehouse line activity.
• Reconcile company credit card accounts monthly, verifying all transactions with appropriate documentation and coding.
• Ensure all wire transactions are supported by appropriate documentation and have the required internal approvals prior to processing.
• Monitor daily banking activity including cash position, warehouse line of credit utilization and credit availability.

• Prepare and post recurring and non-recurring journal entries to the general ledger with supporting documentation, including those related to AP accruals, prepaid expenses, and other disbursements.
• Perform monthly account reconciliations and resolve variances on assigned balance sheet and income statement accounts.
• Assist in maintaining the chart of accounts and vendor master files in alignment with company policies.
• Perform monthly reconciliations of bank and credit card accounts related to disbursements and operational expenses.

• Assist in maintaining and updating accounting policies and procedures to ensure compliance with GAAP and company policies.
• Support internal and external audits by preparing requested schedules, reconciliations, and providing supporting documentation.
• Maintain and improve AP processes and wire protocols to enhance efficiency, accuracy, and fraud prevention.
• Assist in documenting standard operating procedures (SOPs) for AP and wire processing functions.

• Collaborate with other departments including Loan Operations, Servicing, and Secondary Marketing to support accounting needs related to mortgage loan transactions.
• Participate in special projects and ad hoc financial analysis as directed by the Controller or senior accounting leadership.
• Provide backup support to team members during peak periods, staff absences, or process changes.

• Team player with a self-motivated work style and a strong desire to exceed expectations.
• Ability to work well independently, multi-task, and handle time-sensitive material in a fast-paced environment.
• Must have advanced excel skills (pivot tables, VLOOKUPs, data filtering, and reconciliation formulas).
• Excellent analytical skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to interface with all levels within the corporation.

• Bachelor’s degree in Accounting or Finance preferred, or equivalent work experience.
• 1-3 years of…