Construction & Contracting Division – Administrative Coordinator; Moorestown, NJ

TTI Environmental, Inc. is seeking a Construction-Environmental Administrative Coordinator to support the environmental construction and contracting group. This is an in-person position at our Moorestown, NJ office. The ideal candidate will have experience in administrative support for construction or environmental contracting projects.

Position Responsibilities

The Administrative Coordinator will manage pre-construction activities, contracts, procurement, subcontractor coordination, reporting, expense management, and project closeout for TTI’s Construction and Contracting Division. Key duties include:

• Management of project drawings and specifications
• Vendor and supplier setup and commitments
• Subcontractor contracts management
• Transitioning projects from pre-construction to the management team
• Site access and security clearance processing
• Completing regulatory filings and reports
• Client invoice preparation, payment applications, and value schedule development
• Proposal and bid document management
• Organizing and scheduling project kickoff and departmental meetings
• Contract change management
• Managing surety requirements, closeout, and reporting
• Generating monthly project reports
• Managing employee training and certifications
• Verifying payment applications
• Providing project closeout documents (e.g., warranties, O&M manuals, closeout reports)
• Assisting with onboarding and supporting new staff
• Other duties as assigned

Skills and Qualifications

• Highly motivated, quick learner, and proactive team member with a positive attitude
• Experience with Pro Core Construction Management Software preferred
• High proficiency in Microsoft Office Suite and Adobe
• Strong problem-solving skills with the ability to make independent decisions
• Ability to manage multiple assignments in a fast-paced environment
• Exceptional organizational and time-management skills with strong attention to detail
• Excellent verbal and written communication skills, capable of engaging with peers, clients, and leadership

TTI is a growing and dynamic team environment with excellent benefits and advantages. Your compensation package will include:

• Matching 401(k) retirement plan
• Health, dental, vision, and life insurance
• Flexible spending accounts
• Paid safety training
• Paid professional certification and licensing fees
• Competitive compensation
• Paid time off, including holidays and sick time

Compensation – $50,000 – $58,000 annually commensurate with credentials and experience

TTI is an Equal Opportunity Affirmative Action Employer.