Construction Project Administrative Coordinator

Address 36 Daniel Street, East Windsor, NJ, 08520, US

Compensation $50,000.00 - $52,000.00/year

Job Description

🛠️ Keep Residential Projects Running Smoothly – Join Tri‑State Construction as a Construction Project Administrative Coordinator! 🛠️

Job Title: Construction Project Administrative Coordinator
Company: Tri‑State Construction, Inc.
Salary: $50,000–$52,000 per year
Industry: Residential Construction / Remodeling

Location:

New Brunswick, NJ (Onsite, with local travel required)

Tri‑State Construction, Inc. is seeking a highly organized and proactive Construction Project Administrative Coordinator to support our project management and field operations teams. In this full‑time role, you’ll be at the heart of our residential construction workflow—coordinating permits, managing inspection schedules, supporting materials logistics, and keeping vital documentation on track. This position is ideal for someone who thrives on details, enjoys multitasking, and values being a key player in keeping projects moving forward.

For nearly 40 years, Tri‑State Construction, Inc. has been a trusted leader in high‑end residential construction throughout New Jersey. We are a family‑owned, design‑build firm that emphasizes quality, transparency, and client satisfaction. Our collaborative team environment is built on mentorship, accountability, and a passion for delivering homes that exceed expectations. At Tri‑State, we don’t just build homes—we build careers.

Learn more at

• Coordinate permitting processes with local municipalities and track permit statuses
• Schedule and confirm inspections; communicate with building departments to ensure compliance
• Arrange and track material deliveries to job sites, warehouses, or storage
• Pick up and drop off materials, documents, or checks to support field teams
• Maintain detailed and organized records of contracts, change orders, RFIs, and permits
• Track subcontractor documents, including COIs and compliance paperwork
• Support subcontractor scheduling and field logistics coordination
• Prepare and distribute reports, updates, and meeting notes for internal and client‑facing teams
• Assist with invoicing, draw schedules, and payment application documentation
• Set up and maintain project documentation folders and logs using company systems
• Provide general administrative support to the project team including formatting, scheduling, and correspondence

• 3+ years of administrative or coordinator experience in construction, restoration, or related industry
• Understanding of permitting, inspections, and general construction project workflows
• Proficient in Microsoft Office Suite; familiarity with Xactimate, Buildertrend, or similar systems a plus
• Strong organizational and multitasking abilities in a deadline‑driven environment
• Excellent verbal and written communication skills
• Valid driver’s license and reliable transportation for local errands and deliveries
• Ability to lift and load light construction supplies and materials as needed
• Professional, dependable, and solution‑oriented mindset

• Health Insurance
• Paid Time Off (Vacation, Sick Days, Holidays)
• Weekly Pay Cycle
• Training & Professional Development Opportunities
• Year‑End Bonus Potential
• Tech Package (Smartphone or Tablet)
• Flexible Schedule

Full‑Time — Monday through Friday

8–10 Hour Day Shifts

Some weekend availability may be required for project deadlines or field support

New Brunswick, NJ (Office‑based with routine local site visits and errands throughout Central New Jersey)

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.