Administrative Assistant

Reports to:
Sr. Director, Plant (Solid Line)
Dotted Line:
Sr. HR Manager

Location:

Swedesboro, NJ - Onsite 5x per week

Salary:
Non Exempt. Range $28.85-$33.65/hr based on skills and experience. Overtime eligible

Position Summary:

The Administrative Assistant plays a critical role in enabling fast, focused, and frictionless plant operations. This position provides high-impact administrative, logistical, and event support for the Plant Director, HR Plant Leadership, and broader plant leadership teams on the East Coast. The role ensures seamless coordination of leadership routines, visitor experiences, frontline support activities, and operational processes that keep the plant running efficiently.

This position operates with urgency, accuracy, and strong partnership across Operations, HR, and corporate teams.

Make a greater impact at Bonduelle Americas!

Bonduelle Americas is a certified B Corp inviting people to embrace a flexitarian lifestyle with an expanding portfolio of plant-rich products available in and beyond the produce aisle. We operate four facilities and employ nearly 3,000 Associates in the US.

Bonduelle Americas is a wholly-owned subsidiary of Groupe Bonduelle (BON.PA), an established global brand with more than 170 years of family heritage bringing the joy of plants to tables around the world. Globally, our ready-to-eat plant-rich food products are grown on 173,000 acres by our grower partners and marketed in nearly 100 countries. Our mission is to inspire the transition toward a plant-rich diet to contribute to people's well-being and planet health.

Join us at Bonduelle Americas for an opportunity to advance your career in a culture that places people first. As a valued member of our company, you will work in a mission-driven environment aimed at preserving the planet’s resources while providing healthy plant-based products to millions of consumers around the world.

Key Responsibilities:

Leadership & Routine Operations Support

• Coordinate and prepare for weekly Plant Leadership Staff Meetings and Manufacturing Leadership meetings, including lunch ordering, materials, and meeting deck preparation.
• Support creation, formatting, and distribution of leadership decks, agendas, and meeting documentation.

Plant Hospitality & Visitor Coordination

• Serve as the primary coordinator for all plant visitors, including hotel bookings, dining arrangements, parking logistics, plant access, and on-site hospitality.
• Manage visitor plant tour gear: prepare kits, manage inventory, reorder supplies, and ensure readiness for all tours.
• Support planning and logistics for ELT visits, including hotel reservations, dinner arrangements, and full visit itineraries.

Events & Engagement

• Plan and coordinate plant events such as celebrations, recognition moments, cultural events, and workforce engagement activities in partnership with the HR teams.
• Lead logistics for Town Halls: translators, deck prep, room setup, food/beverage, and attendee coordination.
• Manage ordering and setup for plant meals including lunches, breakfasts, and dinners as requested by leadership.

HR & Operations Administrative Support

• Process and manage expense reimbursements for the Plant Director and HR Director.
• Handle SWE Plant Parking Management including assignment tracking, communications, and issue resolution.
• Maintain SWE Plant Locker Management including allocation, inventory, and recordkeeping. Coordinate logistics for locker audits in collaboration with QA and HR.
• Coordinate frontline travel arrangements including transportation, lodging, and itinerary management.
• Order office supplies and maintain stock levels for leadership and functional areas.
• Coordinate US Mail and Fed Ex mailing needs for HR and Operations as needed.

General Administrative Support

• Provide high-quality administrative assistance to the Plant Director, HR Director, and plant leadership team.
• Maintain confidentiality and professionalism in all interactions and document handling.
• Support special projects and urgent requests aligned with plant priorities.

Minimum Qualifications:

• 2–4 years administrative, office coordination, or operations support experience; experience in a manufacturing/plant…