Executive Admin Assistant

Payrate: $35.00 - $40.00/hr.

Summary: The Executive Assistant to the Chief Marketing Officer (CMO) will provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities in a fast‑paced environment. The ideal candidate will act as a trusted partner to the CMO, ensuring seamless coordination of meetings, travel, and communications while maintaining confidentiality and professionalism.

• Manage and prioritize the CMO's calendar, including scheduling meetings, calls, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and follow‑up action items.
• Serve as a point of contact for internal and external stakeholders, ensuring timely communication and coordination.
• Organize and manage special projects, events, and initiatives as directed by the CMO.
• Maintain confidentiality and handle sensitive information with discretion.
• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Submit travel and other expense sheets for the supported leaders as well as other administrative submissions needed like IT requests.
• Respond to requests for items such as periodic organizational chart updates, seating charts, etc.
• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively.
• Assist with staff onboarding and off‑boarding, which includes requesting equipment setup and system access if needed.
• Triage and do basic troubleshooting for hardware, software, and phone issues; office supply management, and other general office management functions.
• Liaison with customers and internal executive level.
• Develop and maintain cross‑divisional relationships with other admin assistants.
• Handle ad hoc admin duties as they arise.

• Bachelor's degree in Business Administration, Communications, or a related field.
• 5 years of experience as an Executive Assistant or in a similar role.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.

• Experience supporting C‑suite executives in a corporate environment.
• Familiarity with marketing operations or related functions.
• Ability to work independently and manage multiple priorities effectively.
• Expert ability in event planning, budgeting, etc.
• Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner.
• (OPTIONAL) Bilingual in Korean and English.

The typical base pay for this role across the U.S. is $35.00 - $40.00/hour. Non‑exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience.

Full‑time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus.

Sick leave and mobile phone reimbursement provided based on state or local law.