Facilities Coordinator

Description

Our team members are the heart of what makes us better. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community. Together, we keep getting better – advancing our mission to transform healthcare and serve as a leader of positive change.

The Facilities Coordinator is responsible for coordinating real‑time for emergencies, complaints, or services that need to be provided. Provides administrative and clerical support to the department.

A day in the life of a staff member at Hackensack Meridian Health includes:

• Coordinates And Monitors Workflow Of Mechanics. Through Dispatch – Coordinates work orders through dispatch, SMS, and email from incoming calls to the Plant Ops hotline. Makes decisions quickly. Has a good understanding of technical aspects of the Plant and Hospital.
• Coordinates/Attends Meetings – Attends all Plant Operations staff meetings to take minutes and attendance, coordinates meeting logistics, ensures training for all team members, and manages related expenses and equipment.
• Coordinates/Oversees Completion Of Annual Requirements – Oversees completion of annual requirements for Plant Operations staff (Annual Basic Training, PPD tests, etc.) and forwards data to HR and Employee Relations.
• Documentation – Secures, maintains and updates all licenses and certifications, types memos, documents, and reports, and ensures timely, error‑free formatting.
• Policy & Procedure Manual – Assists in reviewing and revising the departmental policy and procedure manual annually; directs management inspection of the manual.
• Project Management – Evaluates workload, prioritizes projects with Management, communicates timelines to department/nurse managers, and meets project completion targets.
• Provides Management Support – Provides backup support when management is unavailable, coordinates vendors and supplies to ensure timely processing of goods and services.
• Schedules – Schedules appointments, maintains calendars, and arranges meetings accurately.
• Supply Coordination – Monitors and tracks all department purchases, ensures approvals, researches prices, seeks replacement items, and maintains monthly vendor expense reports.
• Telephone Management – Answers telephone, screens calls, provides phone support, relays messages, and directs calls courteously and timely.
• Travel Management – Makes complete travel arrangements and prepares expense reports in a timely and accurate manner.
• Vendor Contact/Coordination – Contacts appropriate vendors for prompt service of malfunctioning equipment, tracks annual service agreements and billing, and coordinates vendors in response to needs.
• Other duties and/or projects as assigned.
• Adheres to HMH organizational competencies and standards of behavior.

• Excellent written and verbal communication skills.
• Proficient computer skills, including Microsoft Office and/or Google Suite platforms.

HMH is committed to pay equity and transparency. The posted rate of pay is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market‑competitive total rewards package.

• Labor Market Data:
  Compensation is benchmarked against market data to ensure competitiveness.
• Experience:
  
  Years of relevant work experience.
• Education and
  
  Certifications:
  
  Level of education attained, including specialized certifications, credentials, completed apprenticeship programs, or advanced training.
• Skills:
  
  Demonstrated proficiency in relevant skills and competencies.
• Geographic
  
  Location:
  
  Cost of living and market rates for the specific location.
• Internal Equity:
  Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.
• Budget and Grant Funding:
  Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.

Some jobs may also be eligible for performance‑based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.

In addition to our compensation for full‑time and part‑time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits. Starting at $22.77 hourly.