Project Coordinator

Location: Lawrence Township



Job Description :
Project/Learning Coordinator

Location:

Hybrid; 50% onsite at Princeton Pike (global remit)- 08648
Duration: 12 months with possible extension

Schedule:

Monday–Friday, 8:00 a.m.–5:00 p.m.

Summary
Enable operational excellence across the WW Commercialization Learning CoE and WW Medical Learning (WWML) by orchestrating the people, processes, vendors, budgets, and events that underpin a scalable, data driven learning operation. This role requires high discretion, strong interpersonal skills, and a collaborative, service oriented mindset.

Impact & Outcomes

• Operational Reliability:
Learning programs, town halls, and field communications consistently delivered on time, on budget, and to standard.

• Financial Rigor:
Budgets reconciled to cadence with minimal variances, transparent dashboards, and compliant contract workflows.

• Stakeholder

Experience:

Clear agendas, well run meetings, and responsive support that strengthens trust with global partners and vendors.

• Scalability:
Clean systems (Teams/SharePoint/DLs) and repeatable processes (scorecards, templates, trainings) that scale across regions and teams.

Key Responsibilities & Time Allocation (approximate)
1) Budget, Contracts & Vendor Management — 40%

• Track, analyze, and report budgets; reconcile expenditures and month end variances.

• Process SOWs, MSAs, POs, renewals; collaborate closely with Finance and Procurement.

• Maintain dashboards and scorecards, support Compass planning cycles.

• Coordinate process and tool trainings to uplift vendor and internal compliance.
2) Calendar & Meeting Management — 10%

• Schedule and coordinate leadership/extended team meetings and quarterly 1:1s.

• Own agendas, notes, logistics, and conflict resolution; set up webinars/town halls.
3) Event & Live Meeting Management — 10%

• Lead logistics for training programs and town halls (venue, catering, invitations, readiness, onsite support).

• Prepare participant materials, handouts, and onsite packs.
4) HR & On/Off Boarding (CoE only) — 10%

• Coordinate Workday actions, headcount trackers, access provisioning/deprovisioning.

• Deliver structured, day one ready onboarding and clean exit deprovisioning.
5) DL & Teams Management (CoE & WWML) — 5%

• Maintain distribution lists, Teams spaces, and SharePoint repositories.

• Ensure accurate storage, version control, and accessibility of CoE records.
6) Stakeholder Engagement (CoE only) — 5%

• Prepare and lead working sessions; collect feedback; nurture vendor/partner relationships.
7) Travel & Expense Management (CoE Senior Director only) — 5%

• Coordinate travel bookings, receipts, Concur expense submissions, and visa applications.

• Support visitor registrations and onsite logistics.
8) General Administration (CoE only) — 5%

• Draft internal announcements; track awards/accomplishments.

• Manage shared mailbox and team calendar with timely, clear responses.
9) Team Communications (CoE only) —