Executive Assistant , Home Appliances

Overview

Reporting directly to the President of Sharp Home Appliance Division, the Executive Assistant is responsible for providing administrative support to the President and key executives of the SEMCA division within SHCA. From time‑to‑time there will be special projects that may also be assigned. This position is an in‑office role, based in Montvale, NJ.

Executive and team support

• Provide administrative support to the President and Senior Executives, including proactive calendar management, meeting coordination, and follow‑up on action items for leaders and key team members.
• Make complex domestic and international travel arrangements and reservations for the President and other Senior Executives, including itineraries, changes, and related logistics.
• Prepare, submit, and track T&E reports electronically in the expense reporting system for the President and other Senior Executives, ensuring accuracy and timely reimbursement.
• Handle phone calls, correspondence, and customer inquiries directed to the President, coordinating with Service & Support to investigate issues, communicate with customers, and manage follow‑up to resolution.
• Protect the confidentiality of personnel information, including salary, bonus, and other sensitive business matters.
• Assist in editing spreadsheets and presentations for meetings.

Department and office operations

• Perform general administrative functions for the department, including coordinating copier supplies and maintenance, and other general office activities.
• Order, track, and inventory office supplies for the department.
• Maintain and update department documents, including executive bios and organizational charts for SHCA (to reflect current structure, reporting lines and headcount changes).

Meetings, events, and trade shows

• Plan and organize internal team meetings and sales meetings, including scheduling, conference room/venue booking, room set‑up, A/V needs, and food and beverage arrangements.
• Coordinate team dinners and executive hosting events, managing locations, menus, guest lists, and on‑site logistics to deliver a professional experience.
• Assist with trade show planning as needed, including coordinating logistics and managing the reception area for larger shows such as CES and KBIS to ensure a professional and welcoming presence.

Finance, purchasing, and vendor management

• Maintain and reconcile P‑Card purchases, preparing and submitting monthly reports in the expense reporting system in line with company policies.
• Create Requests for Approval (RFAs) for projects with P&L impact, ensuring all required documentation is assembled and properly routed for review and approval.
• Support new vendor set‑ups by collecting required documentation, coordinating with Corporate Procurement, and ensuring accurate set‑up in SAP and related systems.
• Store and maintain organized files for all active SEMCA vendor contracts, ensuring records are current, accessible, and compliant with company standards.

People and onboarding support

• Assist with onboarding for new SEMCA employees, including coordinating schedules, materials, access, and introductory meetings to ensure a smooth start.
• Serve as a central administrative resource for the team, helping connect employees to the right people, tools, and processes across the organization.

• Must have a minimum of 5 years of administrative experience in support of executive level management.
• Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and able to adapt to various computer software.
• Familiarity with SAP a plus.
• Must act as a poised ambassador for the President and SHCA, consistently projecting competence, diplomacy, and a positive demeanor in all interactions with internal and external stakeholders.
• Excellent communication skills, both verbal and written.
• Excellent interpersonal skills required with the ability to quickly build rapport with internal and external partners.
• Must be optimistic, reliable and have a can‑do attitude.
• Ability to prioritize, multi‑task and meet deadlines.
• Must be well organized.
• Ability to operate in an autonomous fashion with minimum guidance and direction.
• Ability to…