Operations Administrative Support Specialist

IVI RMA North America network of state‑of‑the‑art fertility practices in the United States, is currently seeking an Operations Administrative Support Specialist
. This is a full‑time position Monday‑Friday 8:30 am‑4:30 pm in our Basking Ridge, NJ offices.

The Operations Administrative Support Specialist enhances the effectiveness of the Operations Department by delivering comprehensive information management support, implementing and maintaining administrative systems, procedures, and tracking policies, and ensuring timely follow‑up on departmental projects. This role works independently with minimal instruction or supervision.

• Welcomes guests, vendors, consultants, etc. by greeting them in person or on the telephone; answers or refers inquiries.
• Assists in maintaining schedules and organization of meetings.
• Maintains ongoing administrative files for vendors and projects.
• Assists with templating of schedules for procedures and clinical calendars.
• Assists with HIPAA duties as requested.
• Assists with the setup of spaces for employee events.

• Associate’s degree – preferred, but work experience acceptable.

• 5+ years practical experience working in a similar position.

• Basic computer skills; word, excel, and email – required.
• Knowledge of office procedure and office machines (i.e., computer, fax, copier, etc.).

• Medical, Dental, Vision Insurance Options
• Retirement 401K Plan
• Paid Time Off & Paid Holidays
• Company‑Paid:
  Life Insurance & Long‑Term Disability & AD&D
• Flexible Spending Accounts
• Employee Assistance Program
• Tuition Reimbursement

IVIRMA is the largest group in the world devoted exclusively to human Assisted Reproduction Technology. Along with the great privilege of providing fertility care to our patients, IVIRMA embraces the great responsibility of advancing the field of human reproduction. IVIRMA Innovation, as one of the pillars of IVIRMA Global, is a renowned leader in fertility research and science. Check out our websites at:  &

IVIRMA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. IVIRMA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at IVIRMA are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion and/or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.

IVIRMA will not tolerate discrimination or harassment based on any of these characteristics. IVIRMA encourages applicants of all ages.