Accounting Support Specialist

Overview

Full-Time | Office-Based | Temporary to Permanent

We’re hiring an Accounting Support Specialist to support our accounting and operations teams. This role starts as a full-time temporary position with the intent to convert to permanent for the right fit.

This is a hands-on role for someone who is organized, detail-oriented, and comfortable working through structured processes. Our accounting workflows are specific to our industry, so we’re looking for someone who is trainable, proactive, and eager to learn.

• Support daily accounting activities including data entry, AP/AR, and account reconciliations
• Review and verify ACH payments for accuracy and proper processing
• Manage accounting documents including invoices, receipts, and statements in our digital filing system
• Handle new vendor setup including W-9s, vendor agreements, and required documentation
• Track, review, and follow up on vendor and carrier insurance certificates to ensure compliance
• Communicate with internal teams, vendors, truckers, and insurance companies to collect missing or updated documentation
• Open, sort, and route incoming mail and assist with outgoing payments
• Provide general administrative and accounting support as needed

• High school diploma required;
  Associate’s degree in Accounting or related field preferred
• Prior experience in accounting support, administrative roles, or vendor management is a plus
• Comfortable with Microsoft Excel, Word, and Outlook
• Strong organizational skills and attention to detail
• Clear written and verbal communication skills
• Ability to manage multiple tasks, prioritize, and meet deadlines
• Reliable, trainable, and receptive to feedback
• Professional handling of confidential information
• Full-time, office-based role
• Temporary position with opportunity for permanent hire
• Regular interaction with internal teams, vendors, and carriers