Office Administrator

A well-established civil engineering and land surveying company is seeking a friendly, energetic, and motivated individual to join our team as an Office Administrator. In this role, you will support the daily operations of our firm.

Key responsibilities include:

• Performing administrative functions to ensure a well-managed office environment.
• Invoicing clients and managing accounts receivables.
• Answering phones and handling clerical tasks.
• Scanning and filing documents.
• Entering timesheets for billable professionals.
• Setting up new jobs and ordering office supplies.
• Reproducing deliverable documents.
• Assisting with scheduling and updating clients on project schedules and progress.
• Digitally archiving and purging paper files.
• Assisting with marketing, recruiting, and onboarding new team members.

Requirements:

• Ability to work individually and as part of a team.
• Friendly, outgoing, and positive personality.
• Excellent verbal and written communication skills.
• Proficient in multitasking and maintaining an orderly work area.
• Detail-oriented, especially with numbers.
• Proficiency with Microsoft Office Suite and Adobe Acrobat Pro.
• Experience with billing/accounting software, particularly Sage Timeslips, is preferred but training is available.

Our company offers competitive pay, a 401K plan with employer contribution, and paid holidays and time off. Salary is based on qualifications.

Experience: Required
Languages: English – Advanced
Employment: Full-time

We are a well established civil engineering, land surveying, and planning consulting firm. We provide professional services to private clients and municipalities throughout northern and central New Jersey.