Senior Meeting Planner

Job Description

Senior Meeting Planner

Why Join the HWP Group?

Health & Wellness Partners, LLC (HWP), is a medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care and transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. We bring clients, providers, and patients outstanding educational programming paired with innovative digital and interactive dissemination vehicles.

We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.

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What You Need to Know

We’re looking to add a Senior Meeting Planner to our Speaker Bureau Services team. The Senior Meeting Planner will be responsible for managing and executing all arrangements for assigned virtual and in-person speaker programs in accordance with client and HWP requirements.

What You’ll Do

• Serve as liaison with the client sales representative, speakers, and vendors
• Research and recommend compliant meeting venues for in-person events
• Contact and secure the identified speaker
• Coordinate all meeting logistics, including venue, audiovisual equipment, speaker travel, lodging, and ground transportation
• Generate and distribute all program materials, including invitations and confirmations
• Maintain comprehensive program notes and executing all required data entry
• Reconcile actual costs to estimated and providing all backup documentation
• Have a full understanding of service level agreements (SLAs) and complying to requirements

What You’ll Have

• 3-5 years of meeting planning experience
• Pharmaceutical meeting planning/speaker bureau experience is a plus
• Flexibility to work hours in different time zones for nationwide clients
• Strong interpersonal skills and ability to interact effectively with internal and external stakeholders at all levels
• Excellent organizational skills and keen attention to detail
• Working knowledge of Zoom and Microsoft ® Teams for virtual program planning/setup and execution
• Knowledge of Veeva Events is desirable

What We Offer

• Immediate eligibility for all benefits, including medical, dental, vision, group term life, short-term and long-term disability
• Benefits 100% company paid
• 401k plan employer matching contributions
• Eligibility for company sponsored incentive plans
• Generous PTO, including a week off in December for the holidays
• Paid volunteer time off
• Tuition reimbursement
• On-site gym and other employee wellness initiatives
• Employee Assistance Program
• Comp pay or comp time for onsite weekend work
• Availability of cell-phone stipends, based on business need
• Leadership development training program and other career development programs
• Remote and hybrid work schedule options
• Salary range: $58,000 – $73,000 annually.
  
  Note:
  
  Actual salary will depend on background and experience.

M/F/D/V

Please note, we will only respond to candidates we deem qualified.