Accounts Payable Specialist - Hybrid - Mooresville, NC

Location: Oceanport

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Accounts Payable Specialist – Hybrid – Mooresville, NC

Full Time – Hybrid – 2 days in office – Monday to Friday – Mooresville, NC.

Salary Range: $27.00 to $31.00 hourly.

Join Bold Age PACE and Make a Difference!

Are you passionate about helping older adults live meaningful, independent lives at home with grace and dignity? Bold Age PACE is an all‑inclusive program of care, personalized to meet the individual health and well‑being needs of our participants. Our approach is simple: we listen to our participants and their caregivers to truly understand their needs and desires.

Why work with us?

• A People First Environment: We make what is important to those we serve important to us.
• Make an Impact: Enhance the quality of life for seniors.
• Professional Growth: Access to training and career development.

Competitive Compensation and Benefits

• Medical/Dental
• Generous Paid Time Off
• 401(k) with Match*
• Life Insurance
• Tuition Reimbursement
• Flexible Spending Account
• Employee Assistance Program

* Match begins after one year of employment.

Job Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of accounts payable transactions for Bold Age and its affiliates. The role ensures proper coding, approval, and payment of vendor invoices while maintaining compliance with internal controls and supporting accurate financial records. In addition to core accounts payable duties, the position provides structured support to the Finance team during month‑end close processes as needed.

Essential Duties and Responsibilities Primary Accounts Payable Responsibilities

• Enter and upload vendor invoices and claim batches with proper documentation, ensuring accurate coding, approval routing, and compliance with AP policies; meet weekly deadlines for check processing.
• Comply with organizational methodology for naming conventions for invoice numbers and/or descriptions.
• Maintain vendor files, W‑9s, and payment records in accordance with audit compliance and IRS standards.
• Respond timely to vendor inquiries professionally and resolve discrepancies.
• Maintain organized records of invoices, including managers that approve invoices by site, payment due dates, and vendor communications to ensure efficient operations.
• Assist with AP accruals, ensuring expenses are recorded in the proper accounting period.
• Substantiate AP‑related transactions by auditing invoices and supporting documentation.
• Set up new utility vendors with ACH auto‑pay and record them on the master utilities list.
• Assist in collection of ACH information for vendors and properly verify such information before entering it into the accounting system.

Month‑End & General Accounting Support

• Assist with monthly, quarterly, and annual close activities as directed, and provide supporting documentation for the annual audit.
• Prepare basic analysis to support financial reporting (e.g., invoice trends, vendor spend analysis).

Experience, Education, and Certifications

• Degree in Accounting, Finance, Business Administration, or related fields required.
• Experience with month‑end close support or general accounting tasks preferred.
• 5+ years of accounts payable experience required.
• Complete knowledge of office procedures and computer literacy required.

Pre‑Employment Requirements

• Must have reliable transportation, a valid driver's license, and the minimum state‑required liability auto insurance.
• Be medically cleared for communicable diseases and have all immunizations up to date before engaging in direct participant contact (applicable).
• Pass a comprehensive criminal background check that may include, but is not limited to, federal and state Medicare/Medicaid exclusion lists, criminal history, education verification, license verification, reference check, and drug screen.

Bold Age PACE provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Monday – Friday – Hybrid – 2 days in office – Mooresville, NC

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