Accounts Payable Specialist

Accounts Payable Specialist

Location: Jamesburg, NJ
Employment Type: Full-Time | Onsite

We are seeking a detail-oriented Accounts Payable Specialist to join a growing finance team in Jamesburg, NJ. This role plays a key part in supporting both domestic and international payments
, vendor management, and AP controls within a fast‑paced environment.

Key Responsibilities:

• Review invoices for accuracy and proper approvals

• Enter approved invoices into ERP systems

• Monitor vendor discounts and schedule timely payments

• Assist with domestic and international payments, including check runs, EFT setups, credit cards, and international wires

• Reconcile vendor aging statements and resolve discrepancies

• Identify and resolve unvouchered POs and receipt errors

• Communicate with vendors and collaborate with procurement and logistics teams as needed

• Review credit card statements and match receipts to charges

• Set up and maintain vendor records; issue and manage 1099s

• Maintain accounting ledgers by verifying and posting transactions

• Partner with the Controller to help establish and maintain AP controls and procedures

Qualifications:

• 3–5 years of Accounts Payable experience

• Degree in Accounting or equivalent hands‑on experience

• Experience with international banking, wires, and foreign transactions strongly preferred

• Working knowledge of ERP systems

• Solid understanding of general bookkeeping and accounting principles

• Knowledge of regulatory standards and compliance requirements

This is a great opportunity for an AP professional looking to expand international payments exposure while working closely with finance leadership.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.