Director, Administration - Anesthesiology

Overview

This position serves as the strategic administrative partner to department leadership, and is the leader of administrative support services for the department, with responsibility for management of the department Division Administrators. The Director is a dual report to the department chair and the senior director of finance and administration. The Director applies proficient management knowledge required to manage large and/or complex departments, teams and/or functions.

The Director identifies, mobilizes, and ensures that the department’s faculty, students and staff receive high quality administrative support in a manner compliant with university policies and procedures. Communicates broader initiatives and provides direction, plans, and manages the comprehensive business affairs of the department, including program development, information systems, human resources, staff training and development, facilities management, and regulatory compliance. The Director position acts with a high level of autonomy, while proactively informing, engaging and collaborating with the department chair and senior director, obtaining approval as appropriate.

The senior director is the unit Lead Administrator and has accountability for the financial management of the unit.

This is position is Hybrid- 3 days/ week onsite.

Reporting to the department chair, and senior director, the Director, Administration will serve as a key leader within the department, with responsibility for management of the department Assistant Director and Operations Managers and overseeing the development of business plans, drafting new clinical contracts, compliance issues and the daily operations of the department. Supports the Chair in the logistical aspects of their role and oversees the execution and implementation of department-wide initiatives at the direction of both the Chair and the Lead Administrator.

The role will serve as the point person on these initiatives. This will involve coordination of efforts and execution with the department’s business office, the Dean’s office, senior department leadership, other YSM representatives and Yale New Haven Hospital representatives. Serve as a confidential resource and liaison for the lead administrator regarding developing issues and concerns. Will help lead efforts to analyze data related to departmental growth and strategic planning and program development.

This position will manage many defined areas of work to ensure that goals are met.

Responsibilities Will Include But Are Not Limited To

• Develop staffing capacity models and manage workload distribution to ensure the Division Administrators have adequate staffing.
• Ensure standardization to support their financial and administrative support needs across all sections, ensuring appropriate use of university reporting and when necessary, develop standardized supplemental reports.
• Serve as part of the Departmental leadership team and attend and contribute to departmental leadership meetings, with Lead Administrator and Associate Director, Finance, including YNHH quarterly meetings and Dean’s financial meetings as needed to represent the needs of the Department.
• Manage work and lead change management initiatives with Lead Administrator and Operations Manager across sections.
• Ensure adherence to all deadlines and completion of activities related to finance, human resources, space and facilities; and serve as manager of departmental space initiatives, working closely with the department space analyst.
• Oversee the Facilities Management and Optimization function for the Department. Serve as the lead on space renovations and reconfiguration projects. Ensure adherence to all space policies and in collaboration with the Space Analyst for the department, work to identify new space to address growth of faculty and staff.
• Develop resource allocation metrics and cross coverage plans.
• Develop and implement training program for incoming Division Administrators to ensure consistent training.
• Serve as a first point of escalation for emerging issues and an expert resource regarding all policies and procedures.
• Ensure coverage during…