HVC Inventory Specialist

Overview

To be part of our organization, every employee should understand and share in the YNHHS vision, support our mission, and live our values. Our values —
integrity, patient-centered care, respect, accountability, and compassion — guide everything we do, every day.

The Supply Chain Inventory Specialist is responsible for managing the supply of the Interventional Radiology (IR), Cardiac Catheterization (Cath) Labs, and Radiology Suite. This role oversees inventory management and storage for high-value clinical and physician-preferred products, leveraging Q‑Site web-based technology to improve efficiencies, reduce costs, and ensure accurate charge capture. The position also supports inventory optimization, expiration tracking, and compliance with supply chain and billing systems.

• Manage procurement and inventory of supplies for IR and Cath Lab areas, ensuring database accuracy and resolving issues related to backorders, substitutions, stockouts, and overdue orders.

• Receive products by scanning manufacturer barcodes into the Q‑Site inventory system; manually enter product details when barcodes are unreadable, including descriptions, lot numbers, and catalog IDs.

• Print and apply labels to ensure accurate clinician scanning and charge capture during procedures.

• Perform daily review and resolution of Q‑Site interface exceptions in collaboration with Charge Master Analysts and Procurement to ensure accurate posting to EPIC and patient accounts.

• Collect and submit required information to load new products into the Lawson Materials Management system.

• Coordinate product returns with vendors and collaborate with sales representatives and system colleagues to exchange products nearing expiration.

• Perform inventory replenishment, determine optimal storage locations, and maintain organized, clearly labeled stocking areas to support efficient counts and access.

• Use inventory data and technology to recommend appropriate PAR levels and reduce overall inventory value.

• Conduct cycle counts, validate lot numbers, and support annual fiscal inventory activities.

• Distribute and replenish medical/surgical supplies to nursing units, ensuring accurate PAR levels and preventing stockouts.

• Verify inventory quantities in Par Excellence cabinets and bins to ensure accurate replenishment with just‑in‑time vendors.

• Provide coverage and support for Sterile Processing Department (SPD) and Materials Management functions as needed.

Education

• Associate degree in a related field required

• Equivalent combination of education and relevant work experience may be considered

Experience

• 2–4 years of experience in Supply Chain Management and/or a clinical support environment

• Proficiency with general PC applications (spreadsheets, word processing, presentation tools)

• Demonstrated ability to learn and adapt to new technical systems

Preferred Skills & Knowledge

• Strong time management and multitasking abilities with a high degree of accuracy

• Analytical, detail-oriented, and process‑improvement focused

• Strong communication and collaboration skills

• Adaptable, goal-oriented team player

• Experience with point-of-use systems, Par Excellence, MMIS (Lawson), and Q‑Site (Owens & Minor) preferred

• Accountable for inventory accuracy, budget adherence, charge capture integrity, and supply chain cost‑savings initiatives

• Responsible for resolving billing interface exceptions and meeting departmental performance goals

• Requires independent decision-making, problem-solving, and collaboration in a fast-paced clinical environment

• Must demonstrate YNHHS values in all professional interactions

• Subject to frequent interruptions and changing priorities

• Ability to lift up to 50 lbs

• Push, pull, and move equipment, pallets, and carts

• Perform computer-based work for extended periods

YNHHS is an Equal Opportunity / Affirmative Action Employer. We welcome and encourage applications from individuals with disabilities, veterans, and candidates from diverse backgrounds.

YNHHS Requisition

169294