Clinical Logistics Assoc II

Clinical Logistics Associate II (Smilow Cancer Hospital)

Location:

New Haven, CT

Job type:
Full-time

Seniority:
Mid-Senior Level

Job function:
Management and Manufacturing

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values – integrity, patient-centered, respect, accountability, and compassion – must guide what we do, as individuals and professionals, every day.

• Daily inventories, orders, and receives shelf supplies in the storerooms ensuring stock availability at all locations and for scheduled surgical cases. Review the OR schedule and collaborate with Cluster Leaders to process any special-order requests needed for scheduled surgeries. Order supplies for the Storeroom to maintain appropriate levels of stock in all supply areas based on established par levels within the InFor, PDAD, QSight application, or established par sheets.
  • Receives supplies, verifies orders for completeness and neatly stores items in proper areas adhering to Joint Commission Standards within one hour of receipt. Follow up with Purchasing/Receiving to resolve discrepancies.
• Actively use QSight to establish, review and recommend par changes to accomplish inventory reduction initiatives.
  • Identify and coordinate the implementation of functional equivalent products or formulary requests in collaboration with Cluster Leaders, Administrative Coordinators, and Purchasing Department.
• Maintain accurate inventory records in QSight in accordance with the QSight Working Manual.
• Provide customer service to OR staff to assist with locating supplies in the storeroom. Execute and coordinate the routine and emergency procurement and loaning of supplies and equipment as required for scheduled services.
• Demonstrate thorough understanding of the Clinical Logistics Management Vendor Policy and appropriately triage all visits to the OR by vendor.
• Ensure compliance with the hospital’s environment of care requirements, including removing expired products from supply areas and maintaining clean, organized work areas.
• Perform coverage as needed for Bone & Tissue regulatory requirements and the LVAD destination program, including receiving, reconciling packing slips and implanted items, verifying integrity, logging serial numbers into QSight, and complying with audits and assisting Accounts Payable.
• Assume responsibility for personal and professional growth and development, including training staff and evolving services in the department.
• Work in cross-functional teams to determine causes and appropriate resolutions of invoicing or accounts payable issues, and proactively manage vendor relations.
• Perform coverage as needed for Implant Technology/SIMS requirements, including generating orders, reviewing/setting pars, and managing vendor implant trays.

• Education:
  
  High School diploma; college preferred. Equivalent work experience may be considered.
• Minimum of 4 years working with Operating Room Medical/Surgical Supplies in an OR, CSS, or Materials Management capacity.
• Experience with purchasing, accounts payable, and patient billing.
• Familiarity with Materials Management functions, inventory ordering, receipt, stocking, usage report review, and PAR level development.
• Experience with federal regulatory requirements such as handling Bone and Tissue products.
• Experience with ordering, receiving, re-stocking and managing PARs of implants in CSS trays.
• Proficiency with Microsoft Word, Excel, InFor, POINTS, and SIMS applications.
• Proven ability to learn technical tools quickly.

• Strong time management and ability to multitask with accuracy and efficiency.
• Analytical, insightful, and innovative.
• Goal-oriented team player adaptable to change.
• Organized and good communication skills.
• Computer software knowledge: point-of-use systems, PAREX, MMIS (InFor), QSight.
• Research individual supply requirements and develop plans to ensure product availability prior to scheduled surgery dates.
• Perform calculations to establish PARs based on usage history.

Subject to many interruptions. Works within the perioperative department and wears surgical attire around supplies. Must be able to lift boxes up to 50 lbs, stand, squat and walk for prolonged periods, and push supply trucks up to 500 lbs. May be exposed to infectious diseases, hazardous waste, and radiation.

Equal Employment Opportunity; affirmative action; for individuals with disabilities; veterans are encouraged to apply.

Mid-Senior Level

Full-time

Management and Manufacturing

Hospitals and Health Care

Requisition