Head Start Compliance Manager

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Title: Head Start Compliance Manager

Reports To: Head Start Director and or Designee

Position

Job Summary

The Head Start Compliance Manager (CM) is responsible for working with Programmatic staff to create a culture of excellence and accountability. The CM ensures data is accurate and timely for program planning and decision-making. The CM will ensure accuracy by being informed of the latest local, state and federal regulations and enforcing proper interpretation of the regulations. The CM will ensure timely results by implementing a systematic and ongoing system for gathering, analyzing and sharing information.

The CM will be responsible for assisting in internal reviews of all Head Start employment, health, safety, and support services. Provides reports to the Head Start Management Team regarding compliance issues identified through on-site visits, data monitoring, collection, evaluation and reporting.

General



Essential Duties and Responsibilities :

• Manages and contributes to the program’s strategic planning, self-assessment and community assessment in coordination with content area managers.
• Maintains and compiles relevant policies and procedures and makes recommendations for on-going improvement and updates
• Works collaboratively with all Head Start content area managers and corresponding staff to ensure compliance with all HSPPS.
• Ensures confidentiality of all records observed or written.
• Reviews and maintains reports not limited to but including active supervision, incidents, classroom check lists, playground check lists, environmental health and safety screeners, disability reports, health and governance screeners
• Coordinates with various content areas to plan for, execute and compile information for the Annual Report
• Assists with identifying and obtaining in-kind to comply with the grants non-federal share.
• Conducts follow-up monitoring visits
• Develops monitoring tools that support in gathering accurate information for compliance
• Coordinates preparation efforts for FAI and FAII reviews.
• Actively participates in the Head Start community, including staff meetings, mandated trainings, program-wide functions, Policy Council, and Head Start Subcommittee meetings
• Performs other duties as assigned

• Conducts compliance reviews based upon the HSPPS
• Conducts internal and external reviews of programmatic operations for compliance with Head Start policies and procedures; and local, state and federal regulations.
• Maintains a system for on-going compliance monitoring and reporting of all program noncompliance findings
• Conducts unscheduled and scheduled site visits
• Conducts follow-up visits to ensure successful correction of any area of need.

• Develops and recommends a qualitative and quantitative process for collecting, tracking, and analyzing outcomes.
• Interprets, clarifies, and ensures compliance with local, state and federal regulations
• Supports the development of Head Start Policies and Procedures
• Provides reports to the Head Start Leadership Team regarding compliance issues identified through on-site visits, data collection, evaluation and reporting.
• Creates reports that provide individual and/or cumulative results/findings.
• Analyzes results to be used for program planning and decision-making.
• Creates and maintains a database of results to track trends and ongoing performance.
• Develops factual reports that are supported by observation, documentation review and/or interviews, pictures and any necessary samples.

• Flexible
• Able to work independently
• Reliable and Accountable
• Organized and responsive
• Highly self-motivated and self-directed
• Excellent interpersonal skills and customer service
• Strong computer literacy skills
• Excellent communication skills, both written and oral
• Ability to work effectively with a diverse population
• Spanish language ability helpful but not required
• Ability to keep up-to-date on State/Federal regulations
• Microsoft Office Suite
• COPA experience preferred but not required

• Bachelor’s Degree in Early Childhood, Public Health, Social Services Business Administration and/or related field.
• Monitoring, tracking, and auditing experience.
• Ability to learn and interpret federal, state, and local regulations.
• Experience with grants, preferred but not required.
• Superior communication and interpersonal skills highly desirable; must be highly self-motivated and self-directed.