Chief Payable Auditor

Internal Only – Open only to current City of New Haven or Board of Education employees meeting minimum requirements.

The Chief Payable Auditor is responsible for executing the strategy for accounts payable, which includes creating and implementing AP policies and procedures, auditing and overseeing the financial processing of transactions, financial reporting, leading accounts payable system projects, and preparing tax records. This position works closely with the City Procurement team and serves as a key role to internal partners and vendors to ensure accuracy, timeliness, and compliance.

• Manage day-to-day AP operations and meet deadlines while ensuring that payables transactions are coded accurately and processed efficiently for close periods.
• Implement policies and procedures to build a streamlined and scalable AP system.
• Oversee expense reporting and serve as primary point of contact for employees regarding this process and the expense reporting systems.
• Oversee and process all tax-related processes, including 1099 tax information processing and transmission to external sources, ensuring employer identification numbers or social security numbers have been collected from all vendors.
• Work closely with procurement team to ensure all payment requirements are met.
• Serve as liaison between Controllers Office and Management and Budget for vendors, external partners, and internal City agencies.
• Responsible for training, performance management, and development of staff.
• Supervise and review the work of staff who handle payables, to ensure accuracy, timeliness, and compliance with laws and policies.
• May perform training for City agencies on Accounts Payable data entry, policies, and procedures.
• Document AP-related processes and procedures and maintain training materials.
• Work with team to prepare weekly payable runs, match checks with backup, acquire authorized signatures and mail and file all checks with documentation.
• Develop guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
• Ensure timely processing of internal check requests, credit card payments and expense reports.
• Assist in the month end close processes as needed.
• Responsible for the management of Accounts Payable ERP and other systems (including MUNIS, automated invoicing systems, and other systems designated by Controller, Budget Director, or designee) with internal staff or external partners through training, conferences and other related methods.
• Perform other related work as required.

Graduation from a four-year college or university with a major in accounting, public or business administration, or a closely related field; and at least five years of work experience in payables or a closely related field, including a minimum of one year supervisory experience. Financial experience in the public sector, education, or nonprofit is preferred. In lieu of a college degree, an additional four years of closely related experience may be substituted.

• Demonstrated knowledge of the principles and practices of accounts payable functions, accounting procedures, auditing practices, and financial reporting.
• Demonstrated experience with ERP and/or financial management systems.
• Excellent communication skills, both oral and written, with the ability to work collaboratively with staff, other City departments, external partners, and the general public.
• Strong organizational, research, problem‑solving, and analytical skills.
• Excellent supervisory skills, with the ability to delegate responsibilities, supervise, and train office personnel.
• Ability to manage priorities and workflow.
• Ability to multitask, work under pressure, and meet deadlines.
• Ability to be versatile, flexible, and be willing to work within changing priorities.
• Proficiency with Microsoft Excel (advanced functions such as pivot tables, VLOOKUP, modeling), Word, and Access, for creating documents, spreadsheets, and reports.
• Competency in using email clients (e.g., Outlook, Gmail) and calendar applications for scheduling…