Chief Payable Auditor

PRIMARY FUNCTIONS

• Internal Only - Open only to current City of New Haven or BOE employees meeting minimum requirements;
  Internal candidate under consideration.
• The Chief Payable Auditor is responsible for executing the strategy for accounts payable, which includes but not limited to creating and implementing AP policies and procedures, auditing and overseeing the financial processing of transactions, financial reporting, and leading accounts payable system projects, and the preparation of tax records. This position works closely with the City Procurement team and serves as a key role to internal partners and vendors and to ensure accuracy, timeliness, and compliance.
  
  Work is reviewed by the Controller, Budget Director, or Designee, through conferences and observation of results, for conformity to accepted standards and procedures.

Manages day-to-day AP operations and meet deadlines while ensuring that payables transactions are coded accurately and processed efficiently for close periods. Implements policies and procedures to build a streamlined and scalable AP system. Oversees expense reporting and serves as primary point of contact to employees about this process and our expense reporting systems. Oversees and processes all tax-related processes, (primarily, but may include other tax matters) 1099 tax information processing and transmission to external sources), ensures employer identification numbers or social security numbers have been collected from all vendors, etc.

Work closely with procurement team to ensure all payment requirements are met. Serves as liaison between Controllers Office and Management and Budget for vendors, external partners, and internal City agencies. Responsible for training, performance management, and development of staff. Supervises and reviews the work of staff who handle payables, to ensure accuracy, timeliness, and compliance with laws and policies. May perform training for City agencies on Accounts Payable data entry, policies, and procedures.

Documents AP-related processes and procedures and maintains training materials. Works with team to prepare weekly payable runs, match checks with back up, acquire authorized signatures and mail and file all checks with documentation. Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records. Ensures timely processing of internal check requests, credit card payments and expense reports.

Assists in the month end close processes as needed. Responsible for the management of Accounts Payable ERP and other systems (including but not limited to MUNIS, Automated invoicing systems, all other systems as designated by Controller, Budget Director, or Designee) with internal staff or external partners though training, conferences and other related methods. Performs other related work as required.

Graduation from a four-year college or university with a major in accounting, public or business administration, or a closely related field; and at least five years work experience in payables or closely related field, including a minimum of 1 year supervisory experience;
Financial experience in public sector, education, or nonprofit is preferred. In lieu of college degree, an additional 4 years of closely related experience may be substituted.

Demonstrated knowledge of the principles and practices of accounts payables functions, accounting procedures, auditing practices, and financial reporting. Demonstrated experience with ERP and/or financial management systems. Excellent communication skills, both oral and written, with the ability to work collaboratively with staff, other City departments, external partners, and the general public. Strong organizational, research, problem-solving, and analytical skills. Excellent supervisory skills, with the ability to delegate responsibilities, supervise, and train office personnel.

Ability to manage priorities and workflow. Ability to multitask, work under pressure, and meet deadlines, Ability to be versatile, flexible,…