Undergraduate Registrar – MBB

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$31.83

Reporting to the Sr. Operations Manager and the Director of Undergraduate Studies (DUS), the Undergraduate Registrar provides high-level administrative support for academic services and the undergraduate program in the Department of Molecular Biophysics & Biochemistry (MB&B). The Registrar serves as a primary resource for undergraduate students, prospective students, faculty, peer mentors, the Undergraduate Education Committee (UEC), and staff, and works closely with the DUS to ensure the effective administration of the undergraduate curriculum.

This position oversees the accurate maintenance of academic records, interpretation of academic policies, coordination of course offerings, and support of departmental academic operations. The Registrar is responsible for the day-to-day administration of the undergraduate program and performs all duties with limited supervision in accordance with university policies and procedures.

The Undergraduate Registrar serves as the primary point of contact for departmental programs, majors, degree requirements, academic policies, procedures, deadlines, and events for students, faculty, and staff. The role interprets and applies University and departmental academic regulations; advises students and faculty on program requirements; and resolves academic and administrative issues as they arise.

The Registrar maintains undergraduate academic records, ensuring accuracy, confidentiality, and compliance with university and departmental requirements for enrollment, progression, and graduation. The position also manages registration, enrollment, and academic reporting processes, including data entry, record updates, and report preparation.

In partnership with the DUS, the Registrar coordinates the operation of undergraduate course offerings, including scheduling, identifying conflicts or overlaps, collaborating with other departments and schools, and guiding new course proposals through the University Courses of Study approval process. The Registrar maintains and updates the undergraduate education section of the MB&B website, course listings, and the undergraduate handbook to ensure accuracy and currency.

The Registrar supports key academic milestones and student programs, including admissions-related processes, orientation, Bulldog Days, matriculation, senior projects, course-related travel, and commencement. The role develops, updates, and distributes advising, orientation, and graduation materials; maintains advising documentation; and provides guidance to students and faculty as needed.

The position coordinates staffing and student employment related to the undergraduate program, including hiring peer mentors, peer tutors, and undergraduate graders through the Student Employment System, and assisting with Teaching Fellow appointments.

Additionally, the Registrar manages logistics for undergraduate programming and community-building activities, including room reservations, catering, purchasing, and expense processing, and provides administrative support to the DUS, faculty, students, and visitors, including scheduling appointments and making appropriate referrals.

• Demonstrated administrative experience preferably in an academic setting, with a strong understanding of admissions processes, student advising, and academic record-keeping.
• Proficiency in database management and reporting systems such as Course Inventory Management (CIM), Course Activation System (WEN), Course Leaf, Student Profile Advising, Faculty Grade Submission and Teaching Fellows System (TFS); and advanced working knowledge of Microsoft Office Suite, especially Excel, Outlook, Teams, and SharePoint.
• Strong leadership skills with the ability to ensure programs, projects, and assignments are completed in a timely manner. The ability to make independent and informed decisions, take initiative, and follow through.
• Proven ability to handle sensitive and confidential information discreetly and professionally, assess issues, troubleshoot, and make quick judgment calls. The ability to provide recommendations to improve processes and procedures.
• Excellent organizational, written, and verbal communication skills. Detail-oriented with a high level of accuracy. Ability to compose, edit, and proofread memos, general correspondence, and reports. Proven ability to consistently meet deadlines and prioritize workload. Demonstrated ability to serve as a principal source of information on administrative, academic, and procedural matters to students, prospective students, faculty, and staff. The ability to interpret and communicate complex federal…