Registrar & Senior Administrative Assistant​/Chair’s Assistant

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community‑eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

$35.64

Reporting to the Operations Manager, this position serves as Registrar and Senior Administrative Assistant (and Chair’s Assistant) in Jewish Studies. This position will support Jewish Studies for the following work:

Acts as the primary student records contact for the Director of Undergraduate Studies (DUS) and Director of Graduate Studies (DGS). The Registrar is responsible for taking lead in tracking and meeting critical University, Yale College, and department deadlines, serving as liaison for the department with Deans, University Registrar, and various offices across the University. This position will be the departmental source for course and curriculum support, degree progress, academic deadlines, policies, procedures, and activities.

Responsibilities include, but are not limited to, overseeing & coordinating administrative, program, and office activities and principal contact for managing degree progress or activities related to registration, etc.; monitoring student records to ensure compliance to academic regulations and program requirements for graduation using Degree Audit and/or Faculty Student Advising and notifying DUS and DGS of identified problems for faculty action;

with the DUS, coordinating teaching schedules for academic classes; scheduling classroom assignments; assisting the DUS in analyzing need and determining teaching fellow assignments including entering information in Teaching Fellow System (TFS); scheduling course offerings and discussion sections in Course Leaf; assisting with student academic activities and events; responding to general inquiries and requests for information regarding the academic program; and develop expertise on departmental registrar processes and procedures.

Coordinating the department faculty appointment process, including searches, recruitment, appointments, relocation, onboarding, promotions, reappointments, and terminations of department faculty, post‑doctoral associates, and visiting scholars. Guides the Chair on the next steps, and ensures the Chair meets all deadlines. Serves as the principal source of information regarding policies and procedures related to faculty searches, recruitment, appointments, relocation, onboarding, promotions, reappointments, and terminations.

Reviews related information for accuracy and compliance and coordinates the secure distribution of documentation to committee members as needed. Responds to, screens, and triages requests and resolves or triages questions from applicants, committee members, and other stakeholders.

Responsible for heavy event planning schedule including budgeting, advertising, agendas, booking travel (international and domestic), lodging, catering (with specific dietary/Kosher requirements), A/V, and planning for space needs. On rare occasions, evening and weekend hours are required related to department events. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences.

Maintains financial activity of endowment accounts related to own work. Processes some expense reimbursements, invoices, and purchase orders using the Workday financial application system. Prepares Professional Service and Consultant Agreements and contracts as needed.

Creates student jobs in Student Employment and hires students. Serves as the principal source of information for students, staff, and appointed faculty on Yale forms, programs, policies, procedures, and office activities. Answers and screens telephone calls; assesses the nature of business. Responds to requests for information and provides assistance. Schedules and coordinates meetings and appointments. Orders and maintains an inventory of supplies.

Assists in…