Personal Assistant

We’re looking for an experienced Personal Assistant to join our AXA team.

As a Personal Assistant you would be responsible for supporting an Executive Director Team, helping them to manage their workload, organise their day and free up their time by providing administrative support.

At AXA we work smart, empowering our people to balance their time between home and the office in a way that works best for them, their team and our customers. You'll work majority of your working week away from home. Away from home means either attendance at one of our office locations visiting clients or attending industry events.

• Actively manage the Directors diary, arrange regular and adhoc meetings, inviting attendees, preparing agendas, coordinating presentations, and taking notes in the meeting as required.
• Email Management, screen phone calls, enquiries and action of incoming communications.
• General administration and support such as invoices, expense claims and organising events.
• Organisation of domestic and international travel for business trips, as well as preparation of itineraries.
• Meeting and greeting visitors at all levels of seniority.
• Devise and maintain office systems, including Boardroom and Video Conferencing facilities, meeting rooms, data management and filing.
• Co-ordinate reports and responses for Director to ensure they are received on schedule.

• Minimum of 2 years’ experience working in similar personal assistant role (essential), ideally within a financial services organisation
• Proven track record of working in a busy pressurised environment, managing a number of executive diaries and working to tight deadlines.
• Excellent interpersonal and communication skills both written and oral.
• Problem solving and issue resolution.
• High level of confidentiality, strong learning agility and able to work at pace.
• Good working knowledge of admin software;
  Excel, Word, PowerPoint, Outlook.
• Ability to travel and co-work with the Executive diary.

• Flexible and adaptable with the ability to multi-task.

  This recruitment campaign will be used to support permanent, temporary and/or extension for any upcoming similar positions.

  As a precondition of employment for this role, you must be eligible and authorized to work in Ireland and/or the United Kingdom.