Senior Grants Administrator

Overview

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations.

Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.

Rutgers, The State University of New Jersey is seeking a Senior Grants Administrator for the Finance Office at the Robert Wood Johnson Medical School. The primary responsibility of the Senior Grants Administrator is pre‑award and post‑award administration of grants, clinical trials, and other restricted funds for the Clinical Departments and Institutes. Ensures sponsored research activities are in compliance with the policies and procedures of Rutgers University and federal, state, foundation, corporate and other agencies.

• Coordinates the submission of grant and contract proposals to federal, state, foundation, corporate and other sponsors.
• Provides grant application guidance to faculty, administrators and staff; prepares the proposal budget in collaboration with the Principal Investigators; assists with the development of internal policies and procedures regarding grant and contract proposals and applications.
• Provides budget status reports, detailed transaction reports, projections and other reports to the Principal Investigators, Business Administrator, Chairs and the RWJMS Finance Office; reconciles and ensures expenditures charged to Project Accounts are accurate.
• Reviews and approves Marketplace requisitions charged to both restricted accounts in the Clinical Departments; ensures grants and other restricted accounts are not over‑expended and expenditures are allowable and appropriate.
• Closely monitors salaries charged to restricted accounts in the Clinical Departments assigned.
• Closely monitors Project Account balances to avoid deficits.

FLSA: Exempt

Grade: 29S

Salary: Minimum $ – Mid Range $ – Maximum $

Offer Information: The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Full time; standard hours 37.50; fully on‑site work arrangement.

Minimum

Education and Experience:

• Master’s Degree in Business Administration, Health Administration or related field plus four (4) years of related experience involving research and sponsored programs administration, ideally in an academic environment.
• Equivalent…