Program Support Coordinator

Position Information

• Title:
  
  Program Support Coordinator
• Job Category:
  Staff & Executive – Administrative & Support
• Department: RWJ-Research Office
• Location:
  
  Rutgers Biomedical and Health Sciences – Piscataway, NJ

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway, and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations.

Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Rutgers, The State University of New Jersey, is seeking a Program Support Coordinator for the Office of Education and Academic Affairs at the Robert Wood Johnson Medical School. The MD/PhD Program Coordinator plays a key role in managing the administrative, operational, and student support functions of the MD/PhD dual‑degree program. This position ensures the smooth execution of program activities, facilitates communication among students, faculty, and leadership, and provides support for recruitment, admissions, student affairs, and program development.

• Coordinate daily operations of the MD/PhD program, ensuring compliance with institutional policies and accreditation standards.
• Serve as the primary point of contact for MD/PhD students regarding program‑related inquiries, academic progress, and administrative matters.
• In collaboration with RWJMS student affairs, coordinate student registration, course enrollment, and transitions between medical and graduate school phases.
• In collaboration with RWJMS admissions, coordinate the MD/PhD admissions process, including application review, interview scheduling, and communication with prospective students.
• Plan and execute program events, such as orientation, research symposia, retreats, and monthly meetings.
• Support the MD/PhD Program Director and co‑directors in program administration, curriculum development, and preparation of an MSTP training grant application.
• Serve as a liaison between students, faculty, graduate school departments, and the medical school administration.

Exempt

26S

Minimum Salary: 74,332.00
Mid Range Salary: 89,311.00
Maximum Salary:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discount programs

For detailed information on benefits and eligibility, please visit:
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Full Time

M–F 8:00 am – 4:00 pm (37.5 hours per week)

This position requires a fully on‑site work arrangement.

Minimum:
Bachelor’s degree in a related area plus 3 + years of professional experience.

• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills and experience with modern office software.
• Ability to work…