Clerk Board of County Commissioners - Clerk Board

The Morris County Board of County Commissioners seeks a qualified professional to serve as Clerk of the Board. The Clerk reports directly to the County Commissioner Board to fulfill statutory and operational requirements. This position serves as the official depository and custodian of all official documents for the County and is responsible for maintaining the official records of the Board of County Commissioners, as well as managing two staff members and working with County Counsel when necessary.

• Agenda Meetings, Work Session Meetings, Executive Session Meetings, Public Meetings (bi-monthly)
• Reorganization Meeting in January
• Insurance Commission Meetings (bi-monthly, when Deputy Clerk is unavailable)
• Morris County League of Municipalities Meetings (quarterly, when Deputy Clerk is unavailable)
• County Clerk of the Board Quarterly Meetings

• Prepare agenda and resolution lists, meeting binders and scripts, if applicable
• Prepare resolutions as necessary
• Read public statement and take roll call for attendance and motions
• Record and maintain official minutes of all Board meetings
• Summarize public comments for insertion in Public Meeting minutes
• Ensure proper recording of meetings to be uploaded to the website
• Post approved minutes to the website
• Ensure compliance with the Open Public Meetings Act (OPMA)

• Serve as official depository and custodian of all official county documents and county owned property deeds
• Attest the signature of the Director on all official documents and distribute to designated departments
• Publish Bond Ordinances and Legal Notices
• Sign bond ordinance checklist documents provided by County Counsel
• Record and file all County owned motor vehicle titles
• Maintain all official correspondence and documentation
• Process public records requests in accordance with the Open Public Records Act (OPRA)

• Prepare yearly budget for the Clerk of the Board's office and County Commissioners
• Work with Finance for yearly budget introduction and adoption, as well as audit resolutions
• Maintain and control miscellaneous County Commissioner checking account
• Review and approve expense vouchers before Bill Resolution is approved at County Commissioner Public Meeting
• Approve payroll every other week
• Process County Commissioner mail for Director and general mail
• Keep a calendar of all County Commissioner events
• Assist County Counsel with public hearings, preparation of resolutions, RFPs and other administrative tasks, including overseeing 30+ special counsel in keeping track of work assigned, billings and invoices
• Distribute resolutions/letters to local legislature, governor, etc. for those resolutions that support or oppose proposed legislation
• Prepare congratulatory letters to all elected officials after the November election and to appointees to boards and commissions in January and throughout the year as necessary
• Act as liaison between the Board of County Commissioners and the public
• Assist in preparation/submission of Financial Disclosure Statements in April

• Maintain Boards/Commissions Database
• Advise Commissioners of term limits and expirations
• In the last quarter of the year, prepare information gathered by Deputy Clerk from Department Heads to make recommendations to Commissioners for appointments
• Process appointments to boards, commissions, and committees as required by statute, regulation, or resolution

• Coordinate and send out invitations for Volunteer Reception in May and Holiday Gathering in December
• Assist with events including Memorial Day and Veterans Ceremony

• Bachelor's degree or equivalent combination of education and experience
• Minimum 5 years of experience in governmental administration, records management, or related field
• Certified Municipal Clerk (CMC) or Registered Municipal Clerk (RMC) certification
• Demonstrated supervisory experience

• Thorough knowledge of New Jersey county government operations and statutory requirements
• Strong understanding of Open…