IT Project Coordinator –Pharma; Hybrid– Brunswick

IT Project Coordinator –Pharma (Hybrid– New Brunswick)

We are seeking an IT Project Coordinator for a global pharmaceutical client. The focus of the role is to assist in managing and facilitating program/project scheduling and data tracking to enhance project quality and process consistency.

This is a 40-hour per-week, 9-month contract (extensions possible), 50% onsite role at the client’s office in New Brunswick, NJ.

This is a W2 role as a Stage 4 Solutions employee. Health benefits and 401K are offered.

• Assists in managing and facilitating program/project scheduling and data tracking to enhance project quality and process consistency.
• Assists PM in development, maintenance and coordination of key project deliverables (PMF, SDLC, Agile, etc.).
• Works with PM to build out and maintain the integrated program/project schedule using specified project management tools
• Assists in preparation of key status reports for relevant program/project meetings (Core, IT, Cross Tower, PMO, Steering Committee, etc.)
• Supports PM in tracking progress of activities/milestones
• Assists in routine project management tasks and activities such as logging and maintenance of RAID and Key Activities status
• Examines program/project documentation/data for completeness and accuracy
• Supports the Project Manager’s administrative workload by owning administrative duties for Project Managers.
• Schedules key program/project-related meetings
• Captures minutes for relevant program/project meetings
• Sets up, manages and maintains program/project SharePoint site as per agreed to plan (including meeting minutes, RAID, status reports, project permissions, etc.)
• Maintains and reports on program/project Budget and Actuals by coordinating with the Project Financial Analyst and Program/Project Manager
• Assists in execution of all communications internal to the project team (excluding the communications managed by Marketing and Communication Services)
• Produces regular and ad hoc reporting in the form of required dashboard reports, as per requirements (Impact/Priority, Key Leadership updates, etc.)
• Assists in managing PM resource sharing across multiple areas within PPM.
• Gather PM allocation, facilitate resource capacity planning and sharing within PPM
• Maintain record of people and skill sets across pool of resources

• 8-10+ years of solid MS Excel, PowerPoint, MS Word
• 8-10+ years of solid MS Project
• 8-10+ years of solid Project Scheduling experience
• 6-10+ Smartsheets scheduling experience
• 1 – 3 years working with an electronic routing system
• Vendor management skills, SOWs, POs
• Pharma experience preferred.
• SAP experience
• A.A. Business Administration or equivalent

Please submit your resume to our network at  (please apply to the IT Project Coordinator –Pharma (Hybrid– New Brunswick) role).

Please feel free to forward this project opening to others who may be interested.

Stage 4 Solutions is an equal-opportunity employer. We celebrate diversity and are committed to providing employees with an inclusive environment that is free of discrimination and harassment. All employment decisions are based on the job requirements and candidates’ qualifications, without regard to race, color, religion/belief, national origin, gender identity, age, disability, marital status, genetic information, or other applicable legally protected characteristics.

Compensation: $35/hr - $38.93/hr