Unit Admin​/Specialist - Seasonal

Overview

Rutgers, The State University of New Jersey, is seeking a Unit Admin/Specialist – Seasonal for the Douglass Residential College. This position supports ongoing recruitment and enrollment efforts, including logistics prior to and during events, communicating information about Douglass and Rutgers to prospective students and families, responding to general inquiries via email and telephone, data collection/reporting, assisting student leaders, and general office tasks.

• Assists at recruitment and enrollment events, handling logistics such as room reservation, food ordering, forms for facilities, and forms for events over 50 people.
• Provides on-the-ground support with day‑of set‑up, coordinating times and time sheets with student leadership groups and food services orders.
• Pre- and follow-up outreach to registrants and oversees anti‑melt programming including welcome correspondence with incoming students, virtual summer meetings, individual meetings with students who request to un‑enroll.
• Oversees student leaders at Rutgers Orientation days (June–August), liaison to students at summer meet & greets, manages all aspects of special group visits, programming, and logistics.
• Submits communications forms to Undergraduate Admissions and reviews Enrollment Services website for updates.
• Manages Enrollment Services leadership groups, updating training manuals, submitting time sheets, recording attendance.
• Coordinates student leaders for interview with potential new ambassadors, train, schedule meetings, review plans, discuss with supervisor.
• Formats, sorts, and reports data, including surveys and incoming student demographic information.
• Answers incoming phone calls, monitors general mailbox and answers emails.
• Inventory control, managing supplies and social media content with communications office during summer months to build excitement with incoming students.
• Other duties as assigned.

• Minimum Education:
  
  Bachelor’s degree in a related field, or an equivalent combination of education and/or experience.
• Required Knowledge, Skills, and Abilities:
  Strong organizational skills and excellent attention to detail;
  Comfortable with technology and capable to learn new programs and methods;
  Ability to complete assignments independently and work productively in collaborative situations;
  Ability to exercise independent judgment when appropriate.
• Preferred Qualifications:
  
  Up to two years relevant experience in an administrative function;
  Experience with events and client services.

• Must be available to work weekends.

• This position will start March 9, 2026 and run concurrently until September 9, 2026 (6 months).

$20.00 - $22.00/hourly

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discount programs

For detailed information on benefits and eligibility, please visit:
(Use the "Apply for this Job" box below).-overview
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• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional documents are not required for consideration, but may be submitted to provide additional information.

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law.

As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address:
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Required fields are indicated with an asterisk (*).

• * Do you have a minimum of a Bachelor’s degree in a related field, or an equivalent combination of education and/or experience?
  • Yes
  • No
• * Do you have experience with recruitment of undergraduate students?
  • Yes
  • No
• * Do you have event planning experience?
  • Yes
  • No