Program Coordinator

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.

The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post‑doctoral appointees, and over 500 administrative staff.

Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.

Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the SAS Strategic Plan
. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence.

• Provides comprehensive administrative oversight for the Department of Africana Studies. Coordinates the administration of programs, projects, departmental operations, and/or processes, and management of the preparation and control of records, statistics, reports, and documents.
• Prioritizes work, resolves routine conflicts and issues, and prepares and implements administrative guidelines and procedures for the Department.
• Support includes course scheduling and human resources/academic personnel‐related processes and transactions.
• Schedules appointments, arranges logistics, and coordinates events and meetings.
• Creates and disseminates departmental communications, informational and marketing materials, and manages departmental list serves and databases.
• Serves as confidential assistant to the Department Chair.
• Processes various administrative documents and data.
• Completes other work consistent with a broad understanding of the mission, vision, role, and goals of the administrative, academic, or research unit, and the tasks and responsibilities of the Program Coordinator in the achievement of unit goals.
• Assists in basic unit supporting research activities, perform some fiscal support functions, and/or serve as liaison within and outside the unit.
• Carries out routine and non‑routine tasks with occasional review of work outputs by supervisor.
• Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of departmental administration.

Minimum Education and Experience

• A bachelor’s degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of college academic and student affairs, office administration, work organization, coordination, facilitation, and bookkeeping.
• Two years of relevant experience.

Required Knowledge, Skills, and Abilities

• Must be able to work independently and multitask.
• Candidate must be comfortable working on multiple projects and priorities and should function well in a team environment.
• Demonstrated ability to maintain a professional and welcoming demeanor with all colleagues, students, visitors, and guests.
• Good communication and…