PROJ MGT - Project Coordinator

Overview

PROJ MGT - Project Coordinator. Candidates must be 50% onsite at New Brunswick. Please review the attached PMO Intake Form.

• 8-10+ years of solid MS Excel, PowerPoint, MS Word
• 8-10+ years of solid MS Project
• 8-10+ years of solid Project Scheduling experience
• 6-10+ Smartsheets scheduling experience
• Vendor management skills, SOWs, POs
• Strong communication skills
• Pharma experience preferred.
• Assists in managing and facilitating program/project scheduling and data tracking to enhance project quality and process consistency.
• Assists PM in development, maintenance and coordination of key project deliverables (PMF, SDLC, Agile, etc.)
• Works with PM to build out and maintain the integrated program/project schedule using specified project management tools
• Assists in preparation of key status reports for relevant program/project meetings (Core, IT, Cross Tower, PMO, Steering Committee, etc.)
• Supports PM in tracking progress of activities/milestones
• Assists in routine project management tasks and activities such as logging and maintenance of RAID and Key Activities status
• Examines program/project documentation/data for completeness and accuracy
• Supports the Project Manager’s administrative workload by owning administrative duties for Project Managers.
• Schedules key program/project-related meetings
• Captures minutes for relevant program/project meetings
• Sets up, manages and maintains program/project SharePoint site as per agreed to plan
• Maintains and reports on program/project Budget and Actuals by coordinating with the Project Financial Analyst and Program/Project Manager
• Assists in execution of all communications internal to the project team
• Produces regular and ad hoc reporting in the form of required dashboard reports, as per requirements (Impact/Priority, Key Leadership updates, etc.)
• Assists in managing PM resource sharing across multiple areas within PPM.
• Gather PM allocation, facilitate resource capacity planning and sharing within PPM
• Maintain record of people and skill sets across pool of resources

• A.A. Business Administration or equivalent
• 2 – 4 years coordinator or equivalent experience
• 1 – 3 years working with an electronic routing system
• SAP experience
• Strong computer knowledge and skills including MS Office and Internet platforms

Organized and able to work independently.

Excellent spelling, written, and oral communication.

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”