Accounts Payable Assistant

Job Title: Assistant to Accounts Payable

Location: New Brunswick, NJ 08901 (On-site)

Salary: $45,000 – $50,000 annually

Full-Time Permanant

We are seeking a detail-oriented Assistant to Accounts Payable to support our accounting operations and vendor payment processes. This role is ideal for someone comfortable with high-volume data entry, organized documentation handling, and working independently to complete assigned tasks accurately and efficiently.

You will play a key role in maintaining accurate payable records, verifying invoices, and ensuring vendors are paid correctly and on time.

• Minimum 2 years Quick Books experience (Quick Books Online preferred)
• Strong attention to detail and accuracy
• Ability to work independently with minimal supervision
• Strong organizational and file management skills
• Basic accounting or bookkeeping knowledge preferred

• Self-directed and proactive
• Reliable and consistent work habits
• Organized and process-oriented
• Able to manage multiple tasks and deadlines

• Enter received materials into Quick Books Online (QBO) as items received (step 1 of payable workflow)
• Locate invoice documentation from vendor emails
• Save invoices into the correct PO-number subfolder within the company directory
• Enter invoice data into existing item-received records in QBO
• Verify quantity, unit price, and total dollar amount match purchase records
• Identify and process invoices from vendors without issued PO numbers
• Generate payables reports and determine payment amounts
• Match and verify invoice documents against receiving records
• Record payment transactions and notify vendors
• Match and enter credit card payment transactions

• Maintain accurate receiving information for payable reporting
• Assist with vendor communications
• Perform other accounting support tasks as assigned
• Collaborative office environment
• Opportunity to grow accounting skills and experience