Benefits Coordinator

Overview

Responsible for overseeing the district’s employee benefits program.

• Bachelor’s degree in human resources, business administration, education, or equivalent preferred.

• Minimum two years successful administrative experience in public school benefits administration preferred.
• Personal cell phone required to handle district related business, including after hours, or when away from the office on district business.

• Knowledge of benefits practices.
• Ability to implement policy and procedures.
• Ability to analyze and interpret data and statistics.
• Strong communication and interpersonal skills.

• Responsible for the administration of the employee benefits programs such as group health insurance, dental, vision, life, disability, cancer, and medical/dependent care reimbursement.
• Handle all employee benefit inquiries and complaints to ensure quick, equitable, and courteous resolution. Act as liaison between employees and the insurance carrier’s claims office.
• Process all employee benefits changes (new hires, terminations, qualifying events) within required time limits to meet payroll deadlines.
• Report qualifying events to our third-party administrator to ensure that employees receive timely notice under the requirements of the Consolidated Omnibus Budget Reconciliation Act (COBRA) and Health Insurance Portability and Accountability Act (HIPAA).
• Resolve administrative problems with insurance carrier representatives.
• Conduct benefit orientations for all new eligible employees. Assist with additional components of new employee orientation, as needed.
• Work closely with our District’s plan administrator on the renewal of the medical and supplemental insurance(s).
• Oversee and manage the annual benefits open enrollment process. Ensure that open enrollment calendar events are communicated to all District eligible employees.
• Reconcile monthly benefit billing to ensure accuracy of enrollments/premiums.
• Collaborate with the Payroll Dept to ensure appropriate use and access to applicable leave and insurance benefits.
• Work closely with Campus / Department / HR Administrators on issues concerning medical certifications, restrictive work duty, and excessive absences. In-person presence on campus as needed.
• Assist with leaves and absences (FMLA, TDL) and absences due to a work-related injury or illness.
• Responsible for properly maintaining district records, adhering to all policies set forth by the district for records maintenance and learning the records retention schedule for department records.
• Perform other duties as assigned.

None.