Administrative Assistant III

Location w/ physical address if possible:
New Berlin, WI

Perform a wide variety of administrative duties of a highly confidential and sensitive nature, in support of the top executive of a major functional area or profit center. Promote and implement measures to improve customer relations. Guide and instruct new support staff. Compose correspondence and release under own signature, as authorized. Produce a variety of documents using various software packages. Manipulate data on spreadsheets and/or database software programs, utilizing new formulae and formats, as applicable.

Coordinate with other management and outside personnel to obtain, assemble, format, and disseminate information necessary for standard and special requests. Answer and route telephone calls, transmitting decisions and instructions and answering inquiries to aid the executive in the resolution of routine matters. Make complete travel arrangements and coordinate meetings and conferences with customers, high level executives. Arrange for facilities, transportation, lodging and special activities.

• Provide administrative support to the top executive of a major functional area or profit center.
• Promote and implement measures to improve customer relations.
• Guide and instruct new support staff.
• Compose correspondence and release under own signature, as authorized.
• Produce documents using various software packages; manipulate data on spreadsheets and/or databases using new formulas and formats.
• Coordinate with management and outside personnel to assemble, format, and disseminate information for standard and special requests.
• Answer and route telephone calls, transmit decisions and instructions, and answer inquiries to aid the executive in resolving routine matters.
• Make complete travel arrangements and coordinate meetings and conferences with customers and high-level executives.
• Arrange facilities, transportation, lodging, and special activities.

• Must have good work history.
• Managers require this person to stay for at least 12+ months.
• Excellent phone skills.
• Proficient in Excel (knowledge of VLOOKUP).

There will be training for the selected candidate during the first 6 months.