Vendor Management Specialist

Job Description

As a Vendor Management Specialist, you will play a crucial role in ensuring the accuracy and timeliness of supplier payments. You will be responsible for processing and resolving invoice discrepancies within the Vendor Invoice Management (VIM) portal. This position requires direct communication with suppliers to ensure invoices contain correct purchase order and billing information. You will also collaborate with Accounts Payable and internal stakeholders to review, reconcile, and close purchase orders efficiently.

Job Title: Vendor Management Specialist

• Process and resolve invoice discrepancies within the Vendor Invoice Management (VIM) portal to ensure timely and accurate supplier payments.
• Communicate directly with suppliers to resolve invoicing discrepancies and ensure invoices contain accurate purchase order and billing information.
• Partner with Accounts Payable and internal stakeholders to review, reconcile, and close purchase orders in a timely manner.
• Facilitate vendor communications and meetings to identify invoicing issues, implement corrective actions, and maintain effective vendor relationships.
• Research and verify purchase order (PO) information and coordinate with suppliers to reissue invoices with accurate PO references for proper processing.
• Investigate invoice and PO discrepancies and collaborate with relevant stakeholders to implement appropriate resolutions, including adding line items, creating new purchase orders, or coordinating alternative payment solutions with the Business Controller.
• Maintain accurate documentation and records related to invoice resolution and vendor communications.
• Perform additional duties and responsibilities as assigned by management.

• Experience with ERP systems, SAP preferred
• Strong skills in accounts payable and invoice processing
• Proficiency in invoicing and vendor management
• Excellent problem-solving skills
• Proficient data entry skills

• High School Diploma required
• Experience working in an ERP system, SAP preferred

This role is fully onsite in New Berlin, WI, where you will have your own desk area. You will be joining a busy team in a great company culture.

This is a Contract position based out of New Berlin, WI.

The pay range for this position is $17.00 - $18.50/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.

Final date to receive applications:
This position is anticipated to close on Mar 20, 2026.