Records Coordinator; Senior Admin Specialist

Mercury, NV, United States

Mission Support and Test Services, LLC (MSTS) manages and operates the Nevada National Security Site (NNSS) for the U.S. National Nuclear Security Administration (NNSA). Our MISSION is to help ensure the security of the United States and its allies by providing high-hazard experimentation and incident response capabilities through operations, engineering, education, field, and integration services and by acting as environmental stewards to the Site’s Cold War legacy.

Our VISION is to be the user site of choice for large-scale, high-hazard, national security experimentation, with premier facilities and capabilities below ground, on the ground, and in the air. (See NNSS.gov for our unique capabilities.) Our 2,750+ professional, craft, and support employees are called upon to innovate, collaborate, and deliver on some of the more difficult nuclear security challenges facing the world today.

• MSTS offers our full-time employees highly competitive salaries and benefits packages including medical, dental, and vision; both a pension and a 401k; paid time off and 96 hours of paid holidays; relocation (if located more than 75 miles from work location); tuition assistance and reimbursement; and more.
• MSTS is a limited liability company consisting of Honeywell International Inc. (Honeywell), Jacobs Engineering Group Inc. (Jacobs), and HII Nuclear Inc.

You will be a Lead Records Coordinator with records management and document control duties at high hazard and nuclear facilities for mission work at the Nevada National Security Site.

Key Responsibilities

• Perform a wide variety of Records Management and Document Control activities to ensure records are maintained per federal statutes and regulations.
• Work with customers as required to apply Records Management standards/requirements; providing guidance for all aspects of RM.
• Assist in ensuring adherence to established policies and procedures.
• Review and analyze facilities records for authentication and completeness.
• Process records: filing, scanning, quality checking, uploading to electronic record-keeping system.
• Develop and maintain records and non-records file lists and records inventories.
• Retrieve records upon request.
• Prepare transmittals for records transfers.
• Perform records pickups in forward areas.
• Provide back-up support in multiple areas/facilities.
• Interact with customers to meet Records Management and Document Control needs.
• Provide recommendations for the record management program.
• Advise on the use of record systems and train staff on recordkeeping best practices.
• Perform other duties assigned by Management.

• Bachelor's degree in related field or equivalent training and experience and at least 5 years of professional level experience, which provided a thorough working knowledge of administrative policies and procedures.
• Able to apply knowledge of principles, concepts and theory related to professional business discipline/field related to the position and employ a systems approach to address issues and define and resolve problems.
• Records management and document control experience desired.
• Must be highly organized and able to work in a fast-paced environment.
• Detail oriented.
• Team player.
• Ability to communicate with all types of customers in a tactful, professional, and effective manner.
• Knowledge of MS Word, Excel, Access, and Outlook.
• Knowledge of Records Management standards and requirements.
• Knowledge of National Archives Records Administration schedules/dispositions.
• Knowledge of electronic Records Management system/process.
• The primary work location will be at the Nevada National Security Site (located 65 miles northwest of Las Vegas, Nevada).
• Work schedule will be 4/10s Monday through Thursday (subject to change).
• Pre-placement physical examination, which includes a drug screen, is required. MSTS maintains a substance abuse policy that includes random drug testing.
• Must possess a valid driver’s license.

MSTS is required by DOE directive to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education…