Business Bookkeeper

BUSINESS BOOKKEEPER

Range $20.93-$30.62 hourly with Employee/Employer retirement, dependent upon previous experience

Range $17.68-$25.88 hourly with Employer-paid retirement, dependent upon previous experience

Job Group: Finance

Classification: Classified

Terms of Employment: Pay Grade 25 on the Classified Salary Structure (12 month, 8 hours/day)

FLSA Status: NON-EXEMPT

Duty station: based in Silver Springs with possible travel to LCSD sites.

Works directly under the Chief Financial Officer and is responsible for performing specialized financial duties to organize, process, and maintain accounting records. Although assignments within the business office are periodically reassigned, the initial assignment will be processing of accounts payable, purchase card processing and customer service, purchasing and maintaining accurate records of specific District activities. Other duties performed within the department that may become the responsibility of the business bookkeeper include vendor statement reconciliation, cash receipts data entry, payroll processing and reporting, payroll support, financial and bank account reconciliations, property inventories, fixed asset recordkeeping, student accounts, and general office support.

This list of Essential Duties and Responsibilities is not exhaustive and may be supplemented.

• Processing purchase orders (POs)
  • Distributing orders to vendors
  • Verifying authorization and account coding
  • Receive invoices and review for accuracy
  • Compare receiving information to POs and invoices, resolving all discrepancies
  • Analyses reports for accuracy in account, invoice, and payment information
  • Process payments, including generating and mailing checks
• Monitor purchase card (Pcard) expenditures and corresponding POs; provide customer service on Pcard issues as needed
• Prepare department purchase orders and monitor open purchase orders
• Resolve order discrepancies
• Monthly bank account reconciliation preparation
• Communicate with recipients of annual scholarship and WNC jumpstart program
• Analyze monthly vendor statements and maintain frequent contact with vendors to ensure accounts are current; analyze and resolve discrepancies that occur with vendor accounts
• Suggest and initiate modifications to improve workflow and/or procedures
• Work directly with all levels of District staff in requesting information for purchasing goods
• Train and supervise helpers as assigned
• Ability to appropriately handle stress and interact with others, including supervisors, coworkers, students, and the community
• Regular and consistent punctuality and attendance are essential functions of the job
• Performs all other duties as assigned

Knowledge of:

• Business invoicing and billing practices to determine the correct amount payable and to verify the accuracy of statement balances
• Good organization and filing systems for quick information retrieval
• Basic accounting practices, procedures and financial reporting fundamentals
• Basic computer applications, especially spreadsheets and word processing

Ability To:

• Enter data quickly and accurately with excellent keyboarding and 10-key skills
• Effectively communicate with vendors and employees clearly and professionally
• Reconcile complex accounts using analytical skills to identify and resolve problems
• Follow instructions and work without close supervision
• Work overtime in evenings, mornings and on weekends as necessary or requested
• Operate office equipment including a computer printer and copier

Education and Training:

• High School Diploma or equivalent
• Three (3) years accounts payable experience
• Understanding of bookkeeping and financial reporting fundamentals
• Significant experience using spreadsheets and databases
• Applicable business education courses preferred

Licenses And

Certifications:

• A valid Nevada driver's license is required at the time of appointment
• Skills testing may be required

Candidates must meet the minimum qualifications as listed on the appropriate position vacancy announcement.

The physical and mental requirements described here are…