Accounts Receivable & Payroll Specialist

Our client is seeking an Accounts Receivable & Payroll Specialist to join their finance team. This role supports the Controller and is responsible for full-cycle accounts receivable and payroll processing, with a strong focus on accuracy, compliance, and timely execution.

This is a great opportunity for a detail-oriented professional who enjoys balancing customer-facing financial work with internal payroll responsibilities in a fast-paced environment.

• Prepare and distribute customer invoices accurately and on time
• Apply incoming payments (check, ACH, credit card, wire transfer) to customer accounts
• Monitor AR aging reports and follow up on overdue balances
• Manage collections efforts, including customer communication and payment arrangements
• Reconcile customer accounts and resolve billing discrepancies
• Prepare AR aging summaries, cash flow forecasts, and collection metrics

• Collect, verify, and process timekeeping data for hourly and salaried employees
• Calculate payroll including taxes, benefits, garnishments, overtime, and bonuses
• Process bi-weekly (or scheduled) payroll runs using payroll software
• Ensure compliance with federal, state, and local payroll tax regulations
• Respond to employee payroll questions and resolve discrepancies
• Prepare payroll reports, journal entries, and support year-end processing (W-2s)

• Reconcile AR and payroll-related general ledger accounts
• Assist with month-end and year-end close activities
• Maintain strict confidentiality of financial and employee data
• Identify opportunities for process improvements and increased efficiency

• Proficiency with accounting and payroll systems
• Strong working knowledge of Microsoft Excel and Microsoft Office
• Understanding of accounting principles and reconciliations
• Knowledge of payroll laws, tax with holdings, and compliance requirements
• Strong organizational and time-management skills
• Excellent attention to detail and problem-solving abilities
• Effective communication skills and high level of integrity

• Bachelor’s degree in Accounting, Finance, Business, or a related field
• 2–5 years of experience in accounts receivable, payroll, bookkeeping, or general accounting
• Experience with full-cycle AR and payroll processing
• Multi-state payroll and year-end reporting experience preferred