Administrative Assistant

Office Administrator

Location: Needham, MA (100% Onsite)

Schedule: Monday–Friday, 8:30 AM–5:00 PM (40 hours/week)

Compensation: $20–22/hour

Type: Contract-to-Hire

Start Date: ASAP (pending background check and drug screen)

We are partnering with a well‑established, private investment and family office organization in Needham, MA seeking a highly organized and proactive Office Administrator to join their team. This is a fully onsite role supporting daily office operations in a professional, collaborative environment.

This opportunity offers strong long‑term potential, with room for growth upon permanent conversion.

• Provide day‑to‑day administrative support to various departments
• Prepare reports, manage correspondence, and maintain organized filing systems
• Handle highly confidential documents with discretion and professionalism

• Serve as the first point of contact for visitors
• Answer and direct incoming phone calls and email inquiries
• Maintain a polished, professional presence

• Schedule meetings and coordinate calendars
• Organize conference calls and internal events
• Ensure smooth logistical arrangements

• Maintain office databases and records with accuracy and confidentiality
• Support internal communication and information flow across teams

• 2+ years of experience in an administrative or office support role
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Highly organized with strong multitasking abilities
• Professional, personable, and adaptable demeanor
• Ability to manage sensitive and confidential information
• Comfortable working fully onsite in a structured environment