Office Manager; M​/F​/X

Biggie is a global marketing agency for strategy and activation agency, part of Biggie group, an independent international group of integrated marketing solutions.

Biggie's motto is "Partners in growth", and its ambition is to be a partner in the growth of brands, by putting strategic and operational excellence at the service of their performance, and by offering them tailor‑made support (marketing strategy, strategic planning, data & analysis, media, digital performance, content creation and adaptation, and business consulting) to meet their business challenges.

The agency has 300 experts, including 150 in France, present in 7 countries through 9 international offices (Paris, Marseille, Brussels, Milan, Geneva, Zurich, Prague, Dubai and Sao Paulo).

For further information:

We are looking for an experienced and proactive Office Manager to support our growing team in Prague and keep our day‑to‑day operations running smoothly. You will work in an international environment as part of the Biggie Group, collaborating closely with teams across Europe including Finance in Switzerland and HR in France, and contributing to a friendly, multicultural team culture.

This role is ideal for someone who enjoys working independently, brings structure and clarity to everyday operations, and takes ownership of their area. You will be a steady, reliable presence supporting the Prague team as we continue to grow, with the space to shape how things run and improve what is already in place.

• Collect and prepare all inputs for our external accountant, including invoices and monthly payroll
• Track company expenses and prepare regular overviews for internal use
• Set up and oversee payments, including recurring transfers and approvals
• Maintain documentation and folder structures in Google Drive and Confluence
• Coordinate closely with our Finance team in Switzerland

• Manage employee contracts, onboarding and offboarding, time‑off tracking, and policy updates
• Maintain HR folders and ensure data is kept up to date in the HR system
• Support hiring processes and participate in initial interviews
• Plan and coordinate team buildings and team events
• Collaborate with our HR colleagues in France on people processes

• Ensure our new hybrid office remains functional, stocked, and welcoming
• Coordinate office supplies, cleaning staff, and occasional errands
• Book business travel, flights, and accommodation as needed

• Manage the Czech company Linked In page: light content calendar, draft/schedule posts (EN/CZ), monitor messages and route inquiries.
• Adapt and localise marketing materials (one‑pages, decks, case studies)
• Coordinate with cross‑functional teams to keep the website current, making basic updates directly as needed

• Minimum 4 years of experience in operations, HR, office management, or finance
• Fluency in English and Czech (other languages are a plus)
• Strong organisation, independence, and long‑term reliability
• Tech‑savvy, with the ability to quickly learn and work across digital tools and systems
• Familiarity with tools like Google Workspace, Slack, Lucca, Jira, Confluence
• A proactive mindset with the ability to manage multiple priorities calmly
• A collaborative, positive, and team‑first attitude

• Competitive salary
• Part‑time employment contract (0.5-0.75 fte)
• Meal allowance
• 5 weeks of paid vacation
• Hybrid work setup with 2 to 3 days per week in the office
• Work in an international team with colleagues across Europe
• A calm and supportive work environment with space to grow and take ownership
• Modern offices near Flora (Metro
  
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• An international group present throughout the world
• Multidisciplinary entities that are experts in their field: programmatic, influence, 360°, content creation, etc.
• Different career paths adapted to your professional aspirations
• On-going training sessions with a Digital Academy Access.
• Employee meal allowance

Biggie Group offers employment opportunities without distinction of origin, sex, morals, sexual orientation, gender identity, age, marital status, physical appearance, disability, religion, of political opinion…Biggie Group complies with regulations combating discrimination in business. This policy applies throughout the employer process: recruitment, hiring, internal promotion, leave, remuneration and training.