Administrative Executive
Listed on 2026-03-07
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Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin, Administrative Management -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Business Sweden is seeking a highly organized and initiative‑taking Administrative Executive to support our Vice President APAC and the Singapore operations. This role is well‑suited for someone who enjoys taking ownership of administrative processes, thrives in a dynamic international environment, and consistently delivers high‑quality support with professionalism and discretion.
As an Administrative Executive at Business Sweden, you will manage a broad range of responsibilities and play a key role in ensuring smooth operations across the APAC region. You will serve as a trusted support partner to the VP APAC and the Singapore office, overseeing administrative coordination, financial administration, office support, and proactive management of information flows.
Key Responsibilities- Manage complex calendars, schedule meetings across multiple time zones, and coordinate internal and external appointments.
- Organize business travel for the VP APAC and visiting executives.
- Serve as the first point of contact for internal and external stakeholders, ensuring timely communication and professional representation of the APAC office.
- Prepare presentations, reports, and meeting materials in PowerPoint and Excel.
- Oversee daily office administration and ensure efficient business support operations of the Singapore office.
- Relevant educational background, e.g., diploma or bachelor’s degree in Business Administration, Business Management, or equivalent.
- At least 5 years of administrative or executive assistant experience, preferably supporting senior management.
- Experience working in international environments or multi‑stakeholder settings is highly valued.
- Strong skills in MS Excel and PowerPoint; familiarity with financial or HR administrative processes is an advantage.
- High level of proficiency in English (written and spoken); additional languages are a plus.
- Exposure to international or cross‑cultural environments is an advantage.
- Demonstrate integrity, commitment, and accountability in all tasks.
- Take ownership of tasks and provide reliable, high‑quality support with timely delivery.
- Collaborate effectively with stakeholders bringing a positive, can‑do attitude to achieve strong results.
- Contribute to a strong team spirit and maintain transparent communication.
- Act as a proactive problem solver who easily adapts to new ways of working.
- Communicate ideas confidently, offer constructive opinions, and value diverse perspectives.
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