Executive Assistant

This role demands a high level of confidentiality, discretion, and the ability to manage multiple tasks and projects with accuracy and efficiency. The ideal candidate will have exceptional organizational skills, a keen attention to detail, and the flexibility to manage an ever‑changing schedule and diverse set of responsibilities.

• Manage and organize the Client’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare for meetings, including setting agendas, taking minutes, and following up on action items.
• Handle correspondence, emails, and phone calls, ensuring timely and professional communication.
• Maintain and organize files, records, and documents, both physical and digital.

• Assist in the ideation, planning, and execution of business startups.
• Conduct market research and prepare feasibility reports for new ventures.
• Coordinate with external vendors, clients, and partners as necessary.
• Handle basic financial tasks, such as expense tracking and invoice management.
• Manage scheduling and logistics for business‑related meetings, events, and site visits.
• Support hiring of employees.

• Plan and coordinate travel, including flights, accommodations, ground transportation, and itineraries.
• Ensure all travel arrangements are seamless and accommodate the Client’s preferences and requirements.
• Handle any travel‑related issues or emergencies promptly and efficiently.
• Manage and plan health and wellness appointments, including dental, fitness and

• Assist with personal tasks and errands as needed, including shopping, event planning, wardrobe management, and household management.
• Liaise with household staff, vendors, and service providers to ensure all personal matters are addressed. Assist with hiring staff in local country.
• Manage personal projects and initiatives, ensuring deadlines are met and goals.
• Edit photos, manage and organize the Client’s photo library, ensuring easy access and retrieval of images.
• Assist with business development research, planning and activities.
• Monitor and manage personal expenses, budgets, and financial records.
• Coordinate with accountants, financial advisors, and other professionals to ensure accurate and timely financial management.

• Research, plan and organize social and business events, including invitations, logistics, and off‑site coordination.
• Ensure all events run smoothly and meet the Client’s expectations and standards.

• Handle all matters with the utmost confidentiality and discretion.
• Protect the privacy and security of the Client and their family at all times.

• At least 5 years as a PA or similar role. Experience in startups or business development is a
• Exceptional organizational and time‑management skills.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to manage multiple tasks and projects with accuracy and efficiency.
• High level of discretion, confidentiality, and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Proficiency in photo editing software (e.g. Lightroom).
• Flexibility to work outside of regular business hours as needed.

• Bachelor’s degree in Business Administration, Management, or a related field.
• Experience in managing luxury travel arrangements and high‑profile events.
• Familiarity with financial management and budgeting.