Marine Junior Admin Assistants; x2

Marine Junior Admin Assistants (x2 roles)

Global Marine delivers precision installation and reliable maintenance of subsea fibre optic cable—connecting continents, countries and communities. With over 175 years of experience, we power global connectivity through advanced engineering, precise route planning, expert installation, and 24/7 maintenance—protecting the resilience of the world’s critical telecommunications networks.

Purpose: Driven by the expansion of our global fleet operations, we are excited to create two new opportunities within our Singapore office. These junior administrator roles will be key in ensuring the smooth and compliant delivery of crewing operations, supporting daily manning activities, crew administration, and coordination across vessels and projects. Working under the guidance of the Assistant Crewing Manager and/or Crewing Executive, you will contribute directly to the success and efficiency of our expanding fleet by playing a key role in keeping our operations running smoothly.

• Provide administrative and operational support to ensure vessels and projects are manned in accordance with approved manning plans, SLAs, and crewing requests.
• Assist in implementing agreed manpower plans by coordinating crew movements, reliefs, and assignments.
• Liaise with third‑party manning agents and suppliers to support crewing requirements and documentation follow‑ups.
• Maintain accurate and timely updates in the crew management system, including crew details, assignments, certificates, and travel information.
• Support compliance with applicable legislation, company policies and operating procedures related to crewing and payroll inputs.
• Assist in monitoring crew availability, shortages, and over‑supply, escalating issues to the Crewing Executive or Manager as required.
• Provide first‑line support for seafarer enquiries, welfare matters and routine issues, escalating complex matters appropriately.
• Assist with the coordination of crew travel, logistics, planning, visa applications, etc.
• Prepare reports, trackers and documentation related to crewing activities as required.
• Available for additional administrative duties as assigned and assisting the Crewing Executives for ad‑hoc tasks where appropriate.

• Previous experience in a busy, structured administrative or support role, preferably within crewing, maritime or logistics operations.
• Good interpersonal and communication skills, with the ability to work confidently, professionally and effectively with internal teams, seafarers and external suppliers.
• Strong organisational skills with a high level of attention to detail and the ability to manage and prioritise multiple tasks simultaneously.
• Proficient in MS Office, Word and Excel with the ability and willingness to quickly learn crew management systems.
• Ability to work as part of a team and follow established processes and instructions.
• Willingness and ability to occasionally work outside normal office hours to effectively support stakeholders across different time zones.

• Exposure to maritime crewing operations and basic understanding of marine terminology.
• Awareness of immigration, certification and compliance requirements for seafarers.
• Experience working effectively with international stakeholders across different time zones.
• Willingness to develop professionally and build a long‑term career within a crewing or fleet resourcing function.

Salary: S $35,000 to S $50,000 per annum depending on experience.

Location: Singapore office, hybrid arrangement (3 days in office, 2 days remote each week).

Eligibility: Only candidates who reside in Singapore will be considered for this role.

Important dates: This role is open until 9th February 2026. We will be holding interviews on 24th and 25th February 2026 at our Singapore Office for successful applicants.