Facility Management Executive; #BTS

Responsibilities

• Process staff expense claims in accordance with company policy
• Handling petty cash, claims and monthly record
• Support month end activities as required for finance controls
• Source and procure non IT goods and services, including evaluation, assessment, and screening of new suppliers
• Administer the premises access card system and CCTV controls
• Respond to office premises security alarms during and outside business hours
• Assist in fire drills, follow fire safety procedures
• Manage general office maintenance including monthly cleaning, air conditioning servicing, carpet shampooing, and upkeep of office infrastructure
• Liaise with building management and vendors on maintenance works, including Permit To Work (PTW) applications
• Attend to urgent maintenance requirements both within and outside business hours
• Input and verify invoices in the Accounts Payable (AP) system
• Manage onboarding of new vendors and maintain supplier records, contracts, and membership renewals
• Provide full-spectrum reception duties including visitor management, telephone handling, front desk hospitality and company general mailbox monitoring
• Manage the printing of name cards, office forms, and ordering of stationery
• Maintain inventory of office supplies and ensure timely replenishment
• Training and supervising of pantry staff
• Administer warehouse and archiving processes, including collection, indexing, and retrieval of cartons stored at offsite facilities
• Maintain Users Admin list, monitor destruction dates, and perform regular reviews of archived materials
• Conduct on-site checks on archived documents together with the Head of Facility Management
• Obtain quotations, perform reviews, support award recommendation, and supervise contractors during site works
• Assist with ad hoc tasks as assigned

• Diploma/Degree in any relevant disciplines
• Proficient in MS Office
• Minimum 2 years of experience in Facilities Management/Operations

Interested applicants please email your resume to
Megan Ng Su Ting (CEI: R)
Recruit Express Pte Ltd
EA Licence No: 99C4599

*** We regret that only shortlisted candidates will be contacted.