Executive Assistant to Vice President; Executive Assistant III

About the Position

University Advancement serves Cal State Fullerton by building and strengthening relationships with the communities we serve to encourage advocacy, investment and support of the University, its mission, goals and programs. The Executive Assistant to the Vice President (Executive Assistant III) provides highly sensitive and confidential administrative, operational, and project management support to the Vice President.

• Oversee high-level scheduling, communications, and document management for the Vice President.
• Coordinate board relations for the Cal State Fullerton Philanthropic Foundation board and collaborate with foundation staff, the board secretary, and the Chief Financial Officer.
• Manage complex and high-impact special projects and events for the Vice President’s Office.
• Represent the division as the primary resource person and liaison for the President’s Office, senior administrators, and external stakeholders.
• Provide proactive, agile executive-level functions including financial, analytical, and technical support to meet frequent deadlines.

• Bachelor’s degree in a related field and four years of relevant experience.
• Advanced discernment in selecting methods and techniques to recommend and implement solutions.
• Strong project planning skills with the ability to manage multiple projects and deadlines simultaneously.
• Excellent public and internal relations skills to represent the university leader and manage relationships with external stakeholders.
• Experience in administrative survey techniques, operations, and systems analysis to develop sound conclusions and recommend new policies.
• Completion of a thorough background check, including a criminal records check.

• Five to seven years of experience as an executive assistant to a senior administrator or operational experience in a higher-level management office with progressive responsibility.
• Experience working with a board of directors and in a higher education setting.

Cal State Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on race, sex, color, ethnicity, national origin, or any other protected status. The Final date to receive applications is January 08, 2026.

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